Legal Assistant

LanceSoft, Inc.; San Francisco (CA); On-site; USD 69,000 - 76,000; Full time

Job summary

Lancesoft is seeking a highly organized legal administrative specialist to support our legal department and retail operations across multiple functions. The role acts as a cross-functional liaison handling contract administration, permits, licensing, and regulatory compliance.

You will manage CLM workflows in ConcordNow, assist with formatting, redlines, and distribution of executed agreements while maintaining confidential information with discretion.

Qualifications

• 2–5+ years in legal administration, property coordination, corporate operations, or project management.
• Proficient in G-Suite (Docs, Sheets, Slides), Microsoft Office, and Adobe Acrobat.
• Experience with Legal Tech tools (CLM software, Onit billing platform).
• Familiarity with licensing software/vendors (e.g., CT Corporation) is advantageous.

Responsibilities

• Permit & License Acquisition: Ensure prompt and accurate completion of applications, renewals, and supporting documentation for retail permits and business licenses across Luxury Consignment Offices (LCOs), retail storefronts, and authentication centers.
• Specialized Licensing Requirements: Oversee maintenance of secondhand dealer licenses, exotics and import/export regulatory compliance requirements.
• Entity Management: Oversee and maintain up-to-date compliance tracking and record keeping for company's nation-wide annual filings.
• Regulatory Compliance: Maintain up-to-date working knowledge of local regulatory, and municipal licensing requirements across diverse jurisdictions; maintain permitting and licensing databases to ensure continuous compliance.
• Inspection Coordination: Liaise with internal stakeholders, store operations, and local municipal authorities to schedule and coordinate necessary on-site property inspections.
• Contract Lifecycle Management: Chief administrator for the company's Contract Lifecycle Management (CLM), ConcordNow: enter metadata, assist with formatting requests, compare redlines, distribute executed agreements.
• File & Information Administration: Maintain electronic share files, manage legal department filing systems, and handle sensitive, proprietary, and highly confidential information with absolute discretion.
• Legal Research & Special Projects: Assist in-house attorneys with legal research projects, corporate governance administration, and other assignments as needed.

Skills

Legal administration

G-Suite proficiency

Microsoft Office proficiency

Adobe Acrobat

Interpersonal skills

Education

Bachelor's degree or equivalent

Tools

CLM software

ConcordNow

Onit billing platform

CT Corporation

Job description

Contract Start Date: November 16, 2026

Contract End Date: June 16, 2027

Total Duration: 212 days 30.3 weeks approximately 7 months

Pay range: 50- 55Hour on W2

We are looking for a highly motivated, detail-oriented, and organized self-starter to support our growing business, legal department, and retail operations across a wide array of matters. Serving as a key cross functional liaison, this role manages core legal administrative functions such as: contract administration and reporting, while also overseeing retail permitting, licensing, and regulatory compliance across retail stores, luxury consignment offices, and authentication centers.

Required experience:

• Experience administering in-house legal technology platforms, in commercial real estate or retail operations, or as a law firm secretary, or legal assistant/paralegal.
• 2 to 5+ years of experience in legal administration, property coordination, corporate operations, or project management.
• Proficient in G-Suite (Docs, Sheets, Slides), Microsoft Office, and Adobe Acrobat.
• Experience with Legal Tech tools (CLM software, Onit billing platform).
• Familiarity with licensing software/vendors (e.g., CT Corporation) is advantageous.
• Impeccable integrity with a proven track record of handling sensitive and confidential information.
• Exceptional organizational skills with precise attention to detail and accuracy.
• Strong interpersonal and relationship-building skills across diverse organizational levels.
• Proactive, agile problem-solver capable of managing competing priorities in a fast-paced environment.

Clear, concise, and professional written and verbal communication skills.

Key Duties & Responsibilities:

• Permit & License Acquisition: Ensure prompt and accurate completion of applications,
• renewals, and supporting documentation for retail permits and business licenses across Luxury Consignment Offices (LCOs), retail storefronts, and authentication centers.
• Specialized Licensing Requirements: Work with internal stakeholders to oversee maintenance of secondhand dealer licenses, exotics and import/export regulatory compliance requirements.
• Entity Management: Oversee and maintain up -to-date compliance tracking and record keeping for company's nation-wide annual filings.
• Regulatory Compliance: Maintain up-to-date working knowledge of local regulatory, and
• municipal licensing requirements across diverse jurisdictions; maintain permitting and licensing databases to ensure continuous compliance.
• on license research; monitor vendor performance for accuracy and timely permit renewals across municipal and state jurisdictions.
• Inspection Coordination: Liaise with internal stakeholders, store operations, and local municipal authorities to schedule and coordinate necessary on-site property inspections.

Legal Administrative Support & Contract Management

• Contract Lifecycle Management: Chief administrator for the company's Contract Lifecycle
• Management (CLM), ConcordNow: enter metadata, assist with formatting requests, compare
• redlines, process and distribute executed agreements effectively, run reports as requested, and follow up proactively with business stakeholders to finalize contracts.
• File & Information Administration: Maintain electronic share files, manage legal department filing systems, and handle sensitive, proprietary, and highly confidential information with absolute discretion.
• Legal Research & Special Projects: Assist in-house attorneys with legal research projects,
• corporate governance administration, and other assignments as needed.

Degree Requirements:

Bachelors degree or equivalent practical work experience.