Legal Operations Coordinator: Inbox & Calendar Pro

Dutch Bros Coffee; Phoenix (AZ); On-site; USD 42,000 - 65,000; Full time

Job summary

Dutch Bros Coffee seeks a Legal Department Coordinator to manage intake and triage, calendar coordination for the CLO, and mail/shipping for the legal team. You will support invoice reconciliation, document routing, and the preparation of reports and signatures, while upholding strict confidentiality.

Working under paralegals and attorneys, you’ll prioritize tasks, organize meetings, and ensure smooth daily operations in a fast-paced environment. In-office presence is required in Tempe, AZ.

Qualifications

• 2+ years of general office or administrative experience; legal/corporate environment preferred.

Responsibilities

• Manage intake and triage of new matters and inquiries in the Legal Front Door.
• Coordinate CLO calendar and department meetings; schedule and note-take.
• Handle mail, shipping, and document retention per protocols.
• Assist with invoice reconciliation and vendor communications.
• Support preparation of reports, signatures, and basic agreements (NDAs, vendor contracts).
• Maintain filing systems and support department events.

Skills

Organizational skills

Tech-savvy

AI tools usage

Communication

Judgement & discretion

Detail-oriented

Customer service

Adaptability

Team player

Education

High School Diploma or GED

Associate’s Degree preferred

Tools

Microsoft 365 (Outlook/SharePoint/Teams/Word/Excel/PowerPoint)

Docusign

Video conferencing

Smartsheet

AI tools (Claude, Copilot)

LawVu or matter management basics

Job description

Dutch Bros Coffee seeks a Legal Department Coordinator to manage intake and triage, calendar coordination for the CLO, and mail/shipping for the legal team. You will support invoice reconciliation, document routing, and the preparation of reports and signatures, while upholding strict confidentiality.

Working under paralegals and attorneys, you’ll prioritize tasks, organize meetings, and ensure smooth daily operations in a fast-paced environment. In-office presence is required in Tempe, AZ.