V101-Legal Executive Assistant

Job Duck LLC

United States

Remoto

USD 12.000 - 13.000

Tempo pieno

3 giorni fa

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Generatore di candidature

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Descrizione del lavoro

Job Duck LLC in the United States seeks a highly organized Administrative Assistant for a fast-paced legal environment. You will keep calendars accurate, manage case files, and ensure timely filing and communication between attorneys, clients, and courts.

Responsibilities include drafting filings, updating docketed activity, and coordinating Zoom meetings and reminders. Training is provided, with a focus on building reliable, scalable workflows and long-term growth within the legal operations

Competenze

Full time position supporting a legal team.
Time zone alignment with Pacific Standard Time.
Office hours 9:00 AM–6:00 PM PST, Monday to Friday.
VPN access required.
Training provided by internal team and training videos.
Regular daily, weekly, monthly, and quarterly check-ins.

Mansioni

Update case statuses based on docket activity and internal communications.
Maintain and update Proofs of Service notes and service lists.
Prepare draft legal filings using templates and minute orders once trained.
Submit filings for attorney review, file with the court, serve opposing counsel, and circulate to clients.
Maintain and manage all legal calendars to ensure accuracy with court dockets.
Manage Zoom integrations and schedule virtual meetings for attorneys and staff.
Create and manage contacts and matters within Clio.
Circulate weekly reports of upcoming hearings, depositions, and active cases.
Rename, date, upload, and organize documents according to internal filing standards.
Ensure Clio calendars remain synchronized with Outlook and remove incorrect floating entries.

Conoscenze

Organized

Proactive

Attention to detail

Strumenti

Clio

HubSpot CRM

RingCentral VoIP

Microsoft Outlook

Microsoft Teams

Zoom

Descrizione del lavoro

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Description: This role is designed for a highly organized and proactive Administrative Assistant who thrives in a fast paced legal environment and enjoys bringing structure and clarity to complex workflows. In this position, you will play a critical role in keeping legal calendars accurate, case information current, and documentation flowing smoothly between attorneys, clients, and courts. Your daily work will directly support attorneys by ensuring deadlines are met, filings are properly handled, and communication stays consistent and timely. Success in this role requires someone who learns quickly, takes ownership of processes, and approaches details with care and precision. If you enjoy problem solving, improving systems, and being a trusted operational partner, this role offers meaningful impact and long term growth with Job Duck.

Salary Range: 1060 USD to 1150USD

Responsibilities

Update case statuses based on docket activity and internal communications
Maintain and update Proofs of Service notes and service lists
Prepare draft legal filings using templates and minute orders once trained
Submit filings for attorney review, file with the court, serve opposing counsel, and circulate to clients
Maintain and manage all legal calendars to ensure accuracy with court dockets
Manage Zoom integrations and schedule virtual meetings for attorneys and staff
Schedule LASC Connect Call reservations for upcoming hearings
Create and manage contacts and matters within Clio
Cover intake calls when primary intake staff is unavailable
Circulate weekly reports of upcoming hearings, depositions, and active cases
Rename, date, upload, and organize documents according to internal filing standards
Monitor court websites regularly and calendar all hearings, trials, depositions, and deadlines
Ensure Clio calendars remain synchronized with Outlook and remove incorrect floating entries
Draft Proofs of Service for applicable matters
Circulate all incoming and outgoing correspondence to clients and internal team members
Update and maintain the case and trial list, including matter status changes

Requirements