Legal Practice Coordinator: Scheduling, Billing & Ops

Considine Search; San Diego (CA); On-site; USD 75,000 - 110,000; Full time

Job summary

Considine Search is seeking a Legal Practice Coordinator to partner with attorneys and timekeepers in a fast-paced, collaborative environment. You will manage calendars, travel, and meetings, support billing and client matters, and help coordinate practice initiatives while ensuring confidentiality and high-quality service.

You will draft and finalize legal documents, handle matter administration, and support cross-functional teams across Billing, Marketing, IT, and Office Services.

Qualifications

• Bachelor's or Associate's degree in business, finance, or a related field is highly preferred.
• Minimum 3+ years' experience supporting attorneys in a law firm or professional services environment.
• Experience with managing complex administrative tasks, legal documents, and scheduling.

Responsibilities

• Manage calendars, deadlines, travel, and meetings.
• Serve as a key contact for internal and external clients; screen communications.
• Maintain client, matter, and contact data in Outlook and Salesforce.
• Manage files in compliance with records and confidentiality policies.
• Support matter administration, including conflicts, engagement letters, audits, and secure data transfers.
• Draft, edit, and finalize legal and administrative documents.
• Coordinate practice projects, meetings, research, and events.
• Support client development efforts, including pitches and meetings.
• Partner with Billing, Marketing, IT, and Office Services.
• Assist with trial preparation, filings, depositions, and logistics.

Skills

Calm under pressure

Attention to detail

Client relationship skills

Project coordination

Time management

Education

3+ years legal support experience

Bachelor's or Associate's degree in business/finance or related field

Tools

MS Office

Adobe Acrobat Pro

DocuSign

Electronic filing platforms

CRM platforms

Aderant or 3E billing systems

Job description

Considine Search is seeking a Legal Practice Coordinator to partner with attorneys and timekeepers in a fast-paced, collaborative environment. You will manage calendars, travel, and meetings, support billing and client matters, and help coordinate practice initiatives while ensuring confidentiality and high-quality service.

You will draft and finalize legal documents, handle matter administration, and support cross-functional teams across Billing, Marketing, IT, and Office Services.