Legal Department Coordinator

Dutch Bros; Tempe (AZ); Sur place; USD 42 000 - 64 000; Plein temps

Résumé du poste

Dutch Bros Coffee is seeking a Legal Department Coordinator to be the operational heart of the legal team in Tempe, AZ. You will triage intake for contracts and matters, manage the Legal Front Door, and coordinate the CLO's calendar while supporting invoices and department events.

Working under paralegals and attorneys, you will maintain confidential information, organize records, and optimize processes across the department in a fast-paced environment.

Qualifications

• Strong organizational and multitasking abilities.
• Discretion with confidential and privileged information.
• Excellent written and verbal communication with attorneys and vendors.
• Experience supporting legal or corporate administrative functions preferred.
• Proactive approach to process improvement and workflow design.
• Proficient in Microsoft 365 and legal tech tools.

Responsabilités

• Inbox management: triage and respond to routine inquiries.
• Intake and assignment of new contracts and legal matters in the portal.
• Admin for registered agent portal and SOP notifications.
• Calendar management for CLO and department meetings.
• Coordinate mail, shipping, and document retention.
• Support invoice reconciliation and spend management.
• Prepare department reports and signatures.
• Maintain filing systems and office supplies.
• Provide backup support and pursue process improvements.

Connaissances

Organizational skills

Multitasking

Tech-savvy

Professional communication

Confidentiality

Customer-service mindset

Team player

Attention to detail

Adaptability

Formation

High School Diploma or GED

Associate's Degree preferred

Outils

Microsoft 365

Outlook

SharePoint

Teams

Word/Excel/PowerPoint

Docusign

LawVu (matter management)

Smartsheet

AI tools (Claude, Copilot)

Description du poste

It's fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time.

Position Overview

At Dutch Bros, we bring high energy, massive smiles, and genuine human connection to everything we do- and the Legal Department is no exception! We are seeking a dynamic, detail-obsessed, and customer-service minded Legal Department Coordinator to be the operational heart of our growing legal team.

As a key member of the Company's growing Legal team, you’ll act as the central traffic controller for the entire department by providing the administrative and operational support that keeps the department running efficiently day-to-day. This role serves as the primary point of contact for the Legal Department's general email inbox and internal Business Portal (the Legal Front Door) intake queue. Key responsibilities include intake and triage of incoming legal matters, managing registered agent portal notifications, processing physical and outgoing mail/shipping, supporting invoice reconciliation, coordinating the Chief Legal Officer's (CLO) calendar, and organizing department meetings and events.

Working closely under the direction of paralegals and attorneys, this role ensures all incoming legal matters are triaged, prioritized, and routed efficiently. This position requires strong organizational skills, sound judgment, a strict commitment to confidentiality and legal privilege, and the ability to manage multiple priorities in a fast-paced environment.

Key Result Areas

Inbox & New Matter Intake Management

• Monitor, triage, and respond to routine inquiries in the Legal Department's general email inbox, routing more complex requests to the appropriate attorney, paralegal, or cross-functional team

• Serve as the primary point of contact for the intake, setup, and assignment of all new contracts, legal matters, and general inquiries within the Legal Department's Business Portal (the Legal Front Door)

• Serve as the primary administrator for the Company’s registered agent portal; actively monitor and ensure formal acknowledgement of all incoming Service of Process (SOP) notifications and legal notices for timely intake

• Ensure consistency with intake setup by reviewing new submissions for completeness, categorizing requests, and timely assignment to the appropriate paralegal or attorney team member for processing

Calendar Support & Meeting Coordination

• Manage the CLO's calendar, including scheduling, prioritizing, and resolving conflicting meeting requests

• Coordinate Legal Department meetings, including scheduling, setting up virtual/in-person logistics, distributing agendas, and capturing notes and action items

• Support planning and coordination of Legal Department events, such as team lunches, celebrations, and other engagement activities

Mail & Shipping

• Receive, sort, and distribute all incoming physical mail and packages for the Legal Department, including time-sensitive items such as service of process, as directed by paralegals and attorneys

• Prepare, process, and coordinate outgoing mail and shipments for the Legal Department, including tracking and confirming delivery

• Scan and file incoming and outgoing correspondence in accordance with the department's document retention protocols

Legal Spend & Invoice Support

• Support legal spend management and invoice reconciliation for the Legal Department, including logging, coding, and matching invoices to matters or budget lines

• Follow up with outside counsel, vendors, and internal partners on missing or incomplete invoice information

General Administrative Support

• Maintain organized, up-to-date filing systems for department records, in accordance with established protocols

• Support the collection and routing of document signatures, including manual, notary, and electronic signatures

• Assist with the preparation and formatting of department reports, presentations, and other materials as requested

• Assist with processing form documents and basic agreements for signature (e.g., NDAs, contractor, and vendor agreements)

• Maintain state Bar license and CLE compliance for company attorneys to ensure active status and timely renewals

• Order and maintain office and department supplies

• Provide backup administrative support to other members of the Legal Department during absences or periods of high volume

• Identify opportunities to improve administrative processes and workflows within the department

• Perform other administrative duties required to maintain the normal course of business

• Other special projects as needed

Skills

• Strong organizational skills, with the ability to manage multiple priorities and meet deadlines.

• Tech-savvy, with the ability to quickly learn and adapt to new systems and software.

• Ethical use of artificial intelligence tools to assist in efficient task completion and process design.

• Clear, professional written and verbal communication with attorneys, paralegals, and business partners.

• Sound judgment and discretion in handling privilege, confidential, and sensitive information.

• Proactive, detail-oriented approach to administrative and operational tasks.

• Strong customer-service orientation and responsiveness to internal requests.

• Adaptability and comfort managing shifting priorities in a fast-paced environment.

• Humble, hungry, and smart team player who takes initiative and follows through independently.

Job Qualifications

• High School Diploma or GED required; Associate's Degree preferred

• 2+ years of general office or administrative experience required; experience within a legal, corporate, or professional services environment preferred

• Humble, hungry, and smart team player who takes initiative and follows through independently, required

• Basic understanding of privilege, confidentiality, and discretion in handling sensitive information, required

• Strong verbal and written communication skills, with the ability to interact professionally with attorneys, paralegals, business partners, and outside vendors, required

• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines, required

• Proficiency with standard office technology, including Microsoft 365 (Outlook, SharePoint, Teams, Word, Excel, PowerPoint), Docusign, and video conferencing platforms, required; proficiency with Smartsheet, AI tools (e.g., Claude, Microsoft Copilot) and a basic understanding of matter intake or matter management systems (e.g., LawVu), preferred.

• Comfortable managing physical mail, shipping, and general office logistics, required

• Experience supporting expense or invoice processing, preferred

• Ability to work effectively both independently and as part of a team, required

• Ability to acknowledge and comply with all corporate policies and procedures, required

Location Requirement

This position is based in Tempe, Arizona, with in-office attendance required 4 days per week (Monday-Thursday). Fridays are optional remote workdays.

Physical Requirements

• In-Office Environment:Must be able to work in a busy, crowded, and loud office with frequent distractions and interruptions

• Must be able to collaborate in-person with occasional impromptu in-person meetings

• Office Conditions:Adaptability to typical office conditions, which may include exposure to air conditioning, heating, artificial lighting, and varying noise levels

• Mobility: Ability to sit, stand, reach, twist, stretch, and work at a desk for long stretches. Must be able to occasionally move or lift office items up to 25 pounds

• Hearing Requirements:Hearing must be sufficient or correctable to ensure clear understanding of spoken information, including participating in virtual meetings and phone calls. Use of hearing aids or other assistive devices is acceptable if needed.

• Reading and Writing Proficiency:Ability to read and write in English is essential for processing documents, drafting reports, and following up on necessary actions.Proficiency in written communication is required to handle job-related tasks effectively.

• Vision Requirements:Vision must be adequate or correctable to perform essential job duties, such as reading documents on a computer screen and using other visual tools. Use of corrective lenses or other measures to meet visual requirements is expected if needed.

• Technology Proficiency:Must be proficient in operating a computer and other office productivity tools such as printers, scanners, and collaboration software.

• Effective Communication:Must possess strong verbal and written communication skills to interact effectively with team members, clients, and other stakeholders via email, video conferencing, and other in-office communication tools.

Compensation

DOE

If you like wild growth and working in a unique and fun environment, surrounded by positive community, you'll enjoy your career with us!