Legal Office Supervisor

SGS Consulting; Saint Paul (MN); On-site; USD 52,000 - 76,000; Full time

Job summary

SGS Consulting is seeking a capable Site Manager to oversee a one-person office at a legal site in Saint Paul, MN. You will handle mail, reception, and document processing while ensuring smooth operations and client satisfaction.

You will also manage confidential legal documents, payroll accuracy, and site profitability, coordinating with sales on orders and invoicing. This role requires strong organizational and communication skills in a fast-paced environment.

Qualifications

• 2+ years in related field
• Legal industry experience preferred

Responsibilities

• Supervise and manage all day-to-day operations of a 1-person site within a legal office environment.
• Handle mail operations, shipping & receiving, print/scan/copy tasks, reception duties, and hospitality services.
• Serve as the primary point of contact for client issues and contract compliance.
• Manage highly sensitive legal documents under tight deadlines and high pressure.
• Process chargebacks using Copitrak or Equitrak.
• Assist with closing binders, depositions, court processes, and offsite trial support.
• Function as a document specialist supporting legal staff and partners.
• Develop, implement, and review operational procedures to maintain efficiency.
• Provide training on workflows and machine operations as needed.
• Ensure payroll accuracy by reviewing time clock entries.
• Monitor site profitability through efficient use of materials and supplies.
• Maintain quality standards and meet audits and deadlines.
• Coordinate with sales to resolve pricing, orders, and invoicing issues.
• Complete site reports and month-end management reports.
• Manage financial aspects including P&L interpretation and balance reconciliation.
• Maintain professional relationships with all stakeholders.
• Perform other duties as assigned.

Skills

Site Management

Site Coordinator

Site Supervisor

Copying

Printing

Scanning

Scanner

Digital Printer

Reception

Hospitality

Education

High school diploma or GED

Job description

Job Responsibilities

• 2+ years of experience in a related field; minimum of 2 years in the legal industry strongly preferred.
• Supervise and manage all day-to-day operations of a 1-person site within a legal office environment (may run the site solo).
• Handle mail operations, shipping &; receiving, print/scan/copy tasks, reception duties, and hospitality services.
• Serve as the primary point of contact for client issues, contract compliance, and high-level executive interactions.
• Manage highly sensitive and confidential legal documents, often under tight deadlines and high pressure.
• Process chargebacks for work, supplies, and hours using systems such as Copitrak or Equitrak.
• Assist with closing binders, depositions, court system processes, and offsite trial support (scheduling equipment, labor, and supplies).
• Function as a document specialist while delivering professional support to legal secretaries, project managers, paralegals, associates, and partners.
• Develop, implement, and review operational procedures to maintain efficiency and meet customer expectations.
• Provide training on workflows and machine operations as needed.
• Ensure payroll accuracy by reviewing and correcting time clock entries.
• Monitor and achieve shift/site profitability through effective use of materials and supplies.
• Maintain quality standards, meet audit and deadline requirements, and optimize job scheduling.
• Facilitate resolution of pricing, order, and invoicing issues by coordinating with the sales department.
• Complete site reports, month-end management reports (when required), and other paperwork accurately and on time.
• Manage financial aspects including P&;L interpretation, projecting results, and reconciling balances.
• Maintain positive working relationships and communicate professionally with all stakeholders.
• Perform other duties as assigned.

Skills

• Site Management
• Site Coordinator
• Site Supervisor
• Copying
• Printing
• Scanning
• Scanner
• Digital Printer
• Reception
• Hospitality

Education/Experience

• High school diploma or GED required