Legal Office Receptionist & Admin Assistant

Essex-District-Attorney; Salem (MA); On-site; USD 36,000 - 48,000; Full time

Job summary

Essex District Attorney’s Office is seeking a Receptionist/Administrative Assistant to provide essential front-desk support, answer calls on a multi-line switchboard, greet visitors, and manage mail for the office in a fast-paced environment.

The role requires strong communication, organization, and computer skills, with responsibilities expanding to Grand Jury data entry and document filing. A proactive, professional presence is essential for coordinating with staff and the public.

Qualifications

• HS Diploma or above.
• Strong written and verbal communication skills.
• Strong attention to detail and excellent organization skills.
• Ability to assist other units in the office.
• Ability to update the case management system accurately and in a timely manner.
• Ability to multi-task and prioritize responsibilities in a fast-paced environment.
• Ability to work independently and as part of a team.
• Strong computer skills; Must be proficient with the Microsoft Suite.
• Strong interpersonal skills
• Ability to handle sensitive and confidential information.

Responsibilities

• Answer incoming telephone calls on multi-line switchboard.
• Greet visitors.
• Receive and sort daily mail.
• Maintain the reception area supplies.
• Maintain the Duty DA list and log incoming requests.
• Bring mail out to mailbox prior to 4pm (last pickup of the day).
• Enter Grand Jury information in DAMION.
• Distribute a copy of the Grand Jury List after data entry.
• Create Grand Jury log sheets and file in the Trial List Manager’s Office.
• Create file folders for each case and present to assigned Administrative Assistants.
• Enter complaints that were disposed at arraignment into DAMION.
• File complaint according to date of arraignment.

Skills

Communication skills

Attention to detail

Organization skills

Microsoft Office

Interpersonal skills

Multitasking

Independent work

Education

HS Diploma or higher

Tools

Microsoft Office

Job description

Essex District Attorney’s Office is seeking a Receptionist/Administrative Assistant to provide essential front-desk support, answer calls on a multi-line switchboard, greet visitors, and manage mail for the office in a fast-paced environment.

The role requires strong communication, organization, and computer skills, with responsibilities expanding to Grand Jury data entry and document filing. A proactive, professional presence is essential for coordinating with staff and the public.