District Court Secretary & Admin Support

Essex County District Attorney; Haverhill (MA); On-site; USD 37,000 - 46,000; Full time

Benefits offered by this job

Health benefits

Retirement plans

Paid leave

Job summary

The Essex District Attorney’s Office in Massachusetts is seeking a District Court Secretary to provide essential clerical support to the staff within a division of the District Court Department. You will handle filing, case tracking in the automated system, and serve as receptionist while assisting with information for witnesses and staff.

Requirements include a high school diploma or higher, strong written and verbal communication, attention to detail, and proficiency with the Microsoft Suite.

Qualifications

• Strong written and verbal communication skills required.
• Strong attention to detail and organization.
• Ability to update the case management system accurately and in a timely manner.
• Proficient with Microsoft Office Suite.

Responsibilities

• Receive police reports, court documents and other material from various sources on pending cases.
• Create and maintain paper files on those cases.
• Track the progress of cases and related files, recording information in the automated case management system.
• Receive telephone calls and emails regarding office business and forward or act upon those messages, as is appropriate.
• Type pleadings, as needed by the legal staff.
• Prepare and send all case notification letters and correspondence.
• Maintain administrative records.
• Serve as receptionist; greet the public; assist in the provision of information, and provide updates on case status for witnesses via telephone or mail.
• Maintain office equipment and order office supplies.
• Perform other administrative or support functions, as assigned.

Skills

Strong communication

Detail oriented

Multi-tasking

Computer skills

Microsoft Office

Team player

Confidential information handling

Education

HS Diploma or above

Tools

Case management system

Microsoft Suite

Job description

The Essex District Attorney’s Office in Massachusetts is seeking a District Court Secretary to provide essential clerical support to the staff within a division of the District Court Department. You will handle filing, case tracking in the automated system, and serve as receptionist while assisting with information for witnesses and staff.

Requirements include a high school diploma or higher, strong written and verbal communication, attention to detail, and proficiency with the Microsoft Suite.