Legal Office Operations Specialist

Ashton North LLC; Sausalito (CA); Sur place; USD 42 000 - 64 000; Plein temps

Résumé du poste

Ashton North LLC in Sausalito, CA seeks an organized Administrative Assistant to support the Office Manager and legal staff in a fast-paced, in-office environment.

You will handle front office operations, mail and supply management, calendar coordination, and preparation of binders for hearings, while ensuring professional, courteous interaction with visitors and vendors. Must be detail-oriented and able to lift up to 25 pounds; multitasking is essential.

Qualifications

• Minimum of one year of experience with scheduling, hospitality, and office logistics.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Excellent organizational and time-management abilities.
• Professional demeanor and dependable work ethic.
• Attention to detail and documentation skills.
• Ability to manage multiple priorities in a fast-paced legal environment.

Responsabilités

• Provide general administrative assistance to the Office Manager.
• Maintain filing systems and organize files for new matters.
• Input and save information to the firm’s file system.
• Assist legal staff with copy jobs and preparation of binders for hearings.
• Support Finance by printing and distributing WIP reports.
• Assist with onboarding tasks for new employees.
• Answer and direct incoming calls and take messages.
• Greet visitors, validate parking, issue loaner key cards.
• Maintain a professional front office area.
• Schedule meetings and send Outlook invitations.
• Manage conference room calendar and reservations.
• Set up Zoom meetings in conference rooms.
• Prepare conference rooms for meetings/depositions and restock as needed.
• Stock printers and copiers with paper daily.
• Report maintenance issues and submit work orders.
• Retrieve, open, scan, and distribute mail.
• Drop off outgoing mail and packages.
• Organize supply and file rooms.
• Coordinate with Records Manager on large-scale projects.
• Understand and implement employee safety protocols.
• Support special projects and additional duties as assigned.

Connaissances

Verbal and written communication

Organizational skills

Time management

Detail-oriented

Multitasking

Professional demeanor

Outils

Microsoft Office

Description du poste

Ashton North LLC in Sausalito, CA seeks an organized Administrative Assistant to support the Office Manager and legal staff in a fast-paced, in-office environment.

You will handle front office operations, mail and supply management, calendar coordination, and preparation of binders for hearings, while ensuring professional, courteous interaction with visitors and vendors. Must be detail-oriented and able to lift up to 25 pounds; multitasking is essential.