Legal Office Operations & Admin Specialist

ADP, Inc.; Sausalito (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

Atkinson, Andelson, Loya, Ruud & Romo (AALRR) in Sausalito, CA seeks an Administrative Support Clerk to help keep the firm organized and efficient. The role covers front office operations, administrative tasks, hospitality coordination, and meeting logistics in a fast-paced legal environment.

Ideal candidates are detail-oriented, capable of managing competing priorities, and proficient in Microsoft Office; on-site availability and professionalism are required.

Qualifications

• Minimum of one year’s experience with scheduling, hospitality, and office logistics.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel, etc.).
• Excellent organizational and time-management abilities.

Responsibilities

• Provide general administrative assistance to the Office Manager.
• Maintain physical and electronic filing systems; organize files for new matters.
• Input and save information to the firm’s file system.
• Assist legal staff with large copy jobs and the preparation of binders for hearings.
• Support the Finance Team with printing and distributing WIP reports.
• Assist with onboarding tasks for new employees.
• Answer and direct incoming phone calls; take and deliver messages.
• Greet visitors and guests; validate parking, and issue loaner key cards.
• Maintain a professional and organized front office area.
• Schedule meetings and send Outlook calendar invitations.
• Manage office reservations for visiting attorneys.
• Maintain and update the master conference room calendar.
• Assist with setting up Zoom meetings in the conference rooms.
• Prepare conference rooms for meetings and depositions; clean and restock as needed.
• Clean and restock the kitchen area at the end of each day.
• Stock printers and copiers with paper daily.
• Report on office or equipment maintenance issues to the Office Manager.
• Submit building work orders for facility concerns.
• Retrieve, open, scan, and distribute incoming mail.
• Drop off outgoing mail and overnight packages at day’s end.
• Organize and maintain supply rooms and file rooms.
• Coordinate with Records Manager on large-scale records projects.
• Understand and implement employee safety protocols.
• Perform additional duties and special projects as assigned.

Skills

Scheduling

Hospitality

Office logistics

Verbal communication

Written communication

Time management

Multitasking

Attention to detail

Professional demeanor

Dependable work ethic

Tools

Microsoft Office

Job description

Atkinson, Andelson, Loya, Ruud & Romo (AALRR) in Sausalito, CA seeks an Administrative Support Clerk to help keep the firm organized and efficient. The role covers front office operations, administrative tasks, hospitality coordination, and meeting logistics in a fast-paced legal environment.

Ideal candidates are detail-oriented, capable of managing competing priorities, and proficient in Microsoft Office; on-site availability and professionalism are required.