Legal Office Admin Front Desk Specialist

The Keystone Distinction Group; Sausalito (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

Top Echelon LLC is seeking an in-office Administrative Support role in Sausalito, CA. The position involves supporting the Office Manager, handling front desk duties, and coordinating facilities, mail, and supplies in a fast-paced legal environment.

Candidates should have at least one year of scheduling and office logistics experience, strong communication, and proficiency in Microsoft Office. This fully in-office role requires reliability and attention to detail for daily operations.

Qualifications

• Minimum of one year of scheduling, hospitality, and office logistics experience.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Excellent organizational and time-management skills.
• Professional demeanor and dependable work ethic.
• Strong attention to detail and documentation skills.
• Ability to manage multiple priorities and deadlines in a fast-paced legal environment.

Responsibilities

• Administrative Support: Provide general administrative assistance to the Office Manager and maintain filing systems.
• Front Office Operations: Answer calls, greet visitors, schedule meetings, and manage calendars.
• Facilities & Hospitality: Prepare rooms, clean and restock, and manage kitchen supplies.
• Mail & Supply Management: Handle incoming/outgoing mail, organize supply rooms, and coordinate with Records Manager.
• Safety & Additional Support: Assist with safety protocols and special projects.

Skills

Communication

Organizational skills

Time management

Professional demeanor

Attention to detail

Multitasking

Legal office experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Top Echelon LLC is seeking an in-office Administrative Support role in Sausalito, CA. The position involves supporting the Office Manager, handling front desk duties, and coordinating facilities, mail, and supplies in a fast-paced legal environment.

Candidates should have at least one year of scheduling and office logistics experience, strong communication, and proficiency in Microsoft Office. This fully in-office role requires reliability and attention to detail for daily operations.