Legal Office Admin & Front Desk Specialist

Zaddy Solutions; Sausalito (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

Zaddy Solutions, based in Sausalito, CA, seeks an organized Office Administrator to support the Office Manager in a fully in-office role. You will handle administrative tasks, front-office operations, facilities, mail and supply management, and safety support in a fast-paced legal environment.

The position requires scheduling, hospitality, and office logistics experience, strong MS Office skills, and the ability to multitask while maintaining high attention to detail.

Qualifications

• Minimum of one year of experience with scheduling, hospitality, and office logistics.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Excellent organizational and time-management skills.
• Professional demeanor and dependable work ethic.
• Strong attention to detail and documentation skills.
• Ability to manage multiple priorities and deadlines in a fast-paced legal environment.

Responsibilities

• Provide general administrative assistance to the Office Manager.
• Maintain physical and electronic filing systems and organize files for new matters.
• Input and save information to the firm's file system.
• Assist legal staff with large copy jobs and preparation of binders for hearings.
• Support the Finance Team by printing and distributing work-in-progress (WIP) reports.
• Assist with onboarding tasks for new employees.

Skills

Scheduling

Hospitality

Office logistics

Verbal communication

Written communication

Organization

Time management

Professionalism

Attention to detail

Multitasking in legal environment

Tools

Outlook

Word

Excel

Job description

Zaddy Solutions, based in Sausalito, CA, seeks an organized Office Administrator to support the Office Manager in a fully in-office role. You will handle administrative tasks, front-office operations, facilities, mail and supply management, and safety support in a fast-paced legal environment.

The position requires scheduling, hospitality, and office logistics experience, strong MS Office skills, and the ability to multitask while maintaining high attention to detail.