Legal Office Administrative Support Specialist

6 Degrees Search; Sausalito (CA); Sur place; USD 52 000 - 76 000; Plein temps

Résumé du poste

6 Degrees Search in Sausalito, CA seeks an organized Office Administrator to support the Office Manager and the finance team in a fast-paced environment.

You will handle front desk duties, filing, scheduling, meeting setup, mail, supplies, and coordination with Records Manager, ensuring smooth daily operations. This in-office role requires strong communication, attention to detail, and the ability to manage multiple tasks.

Qualifications

• 1 year minimum experience in scheduling, hospitality, and office logistics.
• Strong verbal and written communication.
• Proficient in Microsoft Office (Outlook, Word, Excel).
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities in a fast-paced legal environment.

Responsabilités

• Provide general administrative assistance to the Office Manager.
• Maintain physical and electronic filing systems and organize files for new matters.
• Input and save information to the firm's file system.
• Assist legal staff with large copy jobs and preparation of binders for hearings.
• Support the Finance Team by printing and distributing WIP reports.
• Assist with onboarding tasks for new employees.
• Answer and direct incoming phone calls and deliver messages.
• Greet visitors, validate parking, and issue loaner key cards.
• Maintain a professional and organized front office area.
• Schedule meetings and send Outlook calendar invitations.
• Manage conference room calendar.
• Set up Zoom meetings in conference rooms.
• Prepare conference rooms for meetings and depositions.
• Clean and restock the kitchen daily.
• Stock printers and copiers with paper.
• Report office and equipment maintenance issues.
• Submit building work orders for facility concerns.
• Retrieve, open, scan, and distribute incoming mail.
• Drop off outgoing mail and packages at end of day.
• Organize and maintain supply rooms and file rooms.
• Coordinate with the Records Manager on large-scale records management projects.
• Understand and implement employee safety protocols.
• Assist with special projects and perform additional duties.
• Support the overall smooth and efficient operation of the office.

Connaissances

Communication skills

Organizational skills

Time management

Professional demeanor

Detail-oriented

Outils

Microsoft Office

Description du poste

6 Degrees Search in Sausalito, CA seeks an organized Office Administrator to support the Office Manager and the finance team in a fast-paced environment.

You will handle front desk duties, filing, scheduling, meeting setup, mail, supplies, and coordination with Records Manager, ensuring smooth daily operations. This in-office role requires strong communication, attention to detail, and the ability to manage multiple tasks.