Legal Office Operations Specialist

King & Spalding; Palo Alto (CA); On-site; USD 62,000 - 75,000; Full time

Benefits offered by this job

Bonuses

Health plan

401(k) plan

Paid Time Off

Job summary

King & Spalding in Palo Alto, CA seeks an Administrative Specialist to provide day-to-day office support across reception, facility services, and general admin. You will interact with lawyers, staff, clients, and vendors, handle meetings, mail, and conference logistics, and maintain security procedures.

The role emphasizes confidentiality, discretion, and a collaborative spirit within a fast-paced, professional services environment.

Qualifications

• High school diploma or equivalent required; bachelor's degree preferred.
• Minimum of two years of administrative/secretarial experience, preferably in a law firm.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and demonstrate professional discretion.

Responsibilities

• Answer calls, greet clients and visitors, and manage reception.
• Schedule meetings, coordinate videoconferences, and track conference center bookings.
• Coordinate meals, catering, and maintain the reception and conference areas.
• Manage visitor badges, access cards, and security procedures.
• Support events, maintain firm calendar, and assist with various admin tasks.

Skills

Microsoft Office

Communication

Organization

Multitasking

Confidentiality

Customer service

Education

High School Diploma

Bachelor's degree preferred

Job description

King & Spalding in Palo Alto, CA seeks an Administrative Specialist to provide day-to-day office support across reception, facility services, and general admin. You will interact with lawyers, staff, clients, and vendors, handle meetings, mail, and conference logistics, and maintain security procedures.

The role emphasizes confidentiality, discretion, and a collaborative spirit within a fast-paced, professional services environment.