Legal Support Specialist

Pillsbury Winthrop Shaw Pittman LLP; Palo Alto (CA); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Notary Public (preferred)

Job summary

Pillsbury Winthrop Shaw Pittman LLP in Palo Alto seeks a Legal Support Specialist to provide daily administrative and practice support to attorneys and paralegals. The role involves preparing documents, coordinating schedules, and assisting with travel and filings in a fast-paced environment.

The successful candidate will have a BA/BS, strong MS Office skills, and the ability to handle high-volume work with precision.

Qualifications

• Strong MS Office proficiency including Word, Excel and PowerPoint.
• Excellent administrative and interpersonal skills with high accuracy.
• Ability to multi-task and prioritize in a fast-paced legal office.

Responsibilities

• Prepare expense reports and check requests.
• Draft new business memos and engagement letters.
• Coordinate calendars, travel, and meetings with attorneys.
• Assist with document production, filing, and scanning.
• Maintain electronic files and assist with billable work as directed.

Skills

MS Office

Excel

PowerPoint

Administrative skills

Attention to detail

Education

BA/BS degree

Job description

Job Overview

Palo Alto, California Job Description The Silicon Valley office is seeking to hire a Legal Support Specialist in the Technology – Emerging Laws & Litigation. The Legal Support Specialist plays a key role in providing daily administrative and practice support to attorneys and legal professionals. The Legal Support Specialist works closely with Paralegals and Legal Practice Coordinators (Legal Secretaries) to assist with document preparation, coordination, and general administrative support. The position requires the ability to perform client billable work as directed.

Primary Responsibilities

• preparing expense reports
• check requests
• new business memos
• prepare engagement letters
• mailing and binders
• calendar entry
• editing pre-bills
• maintaining electronic files
• assisting with travel arrangements
• scheduling meetings
• assisting the attorneys with document production
• compiling documents
• preparing binders; quality checking to ensure materials are collated properly
• creating hyperlinks
• assisting with electronic filings
• tracking deadlines related to filings, compliance requirements, and court dates (as applicable)
• supporting the preparation of various forms, filings, and related documentation

Qualifications

The successful candidate must have a strong interest in the legal profession. The candidate must be proficient in MS Office, Excel and Power Point. The candidate will have strong administrative and interpersonal skills; ability to handle a high-volume desk with extreme accuracy and meticulous attention to detail; strong proofreading and solid computer skills are essential. The successful candidate will be a positive self-starter, possess a strong work ethic and professional demeanor, demonstrates initiative and can successfully multi-task and prioritize to handle the workload at a very fast pace. The current requirement is a minimum of 4 days in the office, remote 1 day with the understanding that this schedule may change as business needs require. Overtime flexibility is required. Candidate must be a team player and have the ability to adapt to changing technologies and procedures. BA/BS degree required. Notary Public, a plus.

Salary

The expected salary range for this position is $65,000-$75,000. Final compensation will be determined based on several factors, including but not limited to, relevant experience, qualifications, skill set, and geographic location.

Equal Opportunity

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

Eligibility and Accommodations

Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act.