Facilities & Legal Office Administrator

King & Spalding LLP; Palo Alto (CA); On-site; USD 62,000 - 75,000; Full time

Benefits offered by this job

Health & wellness

Life & disability insurance

HSA/FSAs

401(k) with profit sharing

Paid Time Off

Job summary

King & Spalding LLP is seeking an Administrative Specialist in Palo Alto to provide day-to-day support for reception, office services, and general administration. The role emphasizes confidentiality, client service, and teamwork with lawyers and business services professionals.

Key duties include answering calls, greeting clients, coordinating meetings, managing visitor badges, handling mail and supplies, and supporting security and business continuity efforts.

Qualifications

• High school diploma or equivalent; bachelor’s degree preferred.
• Minimum two years’ administrative/secretarial experience, preferably in a law firm.
• Proficiency in Microsoft Office Suite and basic office procedures.

Responsibilities

• Answer all incoming and internal calls and greet clients and visitors.
• Schedule meetings, coordinate videoconferences, and manage conference center calendar.
• Maintain visitor badge logs, access cards, and office security procedures.
• Oversee mail, deliveries, supplies, and facility-related requests.
• Support events, record keeping, and coordination with vendors and building staff.
• Assist with coordinating various firm-wide administrative tasks as needed.

Skills

MS Office Suite

Office administration

Communication skills

Multitasking

Education

Bachelor's degree preferred

High school diploma

Tools

Microsoft Office

Job description

King & Spalding LLP is seeking an Administrative Specialist in Palo Alto to provide day-to-day support for reception, office services, and general administration. The role emphasizes confidentiality, client service, and teamwork with lawyers and business services professionals.

Key duties include answering calls, greeting clients, coordinating meetings, managing visitor badges, handling mail and supplies, and supporting security and business continuity efforts.