Office Services & Facilities Coordinator

Skadden, Arps, Slate, Meagher & Flom LLP; Palo Alto (CA); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Competitive salaries

Year-end discretionary bonuses

Health care

Paid time off

Job summary

Skadden, Arps, Slate, Meagher & Flom LLP seeks an Office Services Coordinator for the Palo Alto office (onsite). The role oversees facilities operations, maintenance coordination, and support for paralegals, attorneys, clients, and staff.

Responsibilities include vendor coordination, budget management, training of new hires, and ensuring smooth office services processes in a fast-paced, professional environment.

Qualifications

• High School diploma or equivalent; three years' related experience in a law firm or professional services environment.

Responsibilities

• Monitor operations within facilities, reprographics and conference services.
• Coordinate maintenance requests and building management interactions.
• Manage access cards and vendor communications per firm processes.
• Oversee budget for facilities-related items and scheduling.

Skills

Office coordination

Facilities management

Vendor management

Communication skills

Confidentiality

Multi-project handling

Attention to detail

Education

High School diploma or equivalent

Three years' related experience in a law firm or professional services environment

Tools

Print Conductor

EMS Software

FM: Interact

BMS

GATS

Canon Printers

Adobe Acrobat

Power PDF

Outlook

Excel

PowerPoint

Job description

Skadden, Arps, Slate, Meagher & Flom LLP seeks an Office Services Coordinator for the Palo Alto office (onsite). The role oversees facilities operations, maintenance coordination, and support for paralegals, attorneys, clients, and staff.

Responsibilities include vendor coordination, budget management, training of new hires, and ensuring smooth office services processes in a fast-paced, professional environment.