Legal Office Assistant - Front Desk & Admin Support

Knobbe Martens; Los Angeles (CA); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with profit-sharing

Paid time off + holidays

Pet insurance

Job summary

Knobbe Martens in Los Angeles is seeking a professional receptionist to handle front-desk duties, answer calls, greet clients, and support attorneys and staff to ensure a smooth, professional office flow.

You will manage lobby and conference rooms, route messages, assist with events, and maintain a welcoming reception area. Strong English communication and MS Office skills are essential in our fast-paced firm.

Qualifications

• Previous receptionist/phone experience is required.
• Zoom phone system experience is preferred.
• Must be proficient in English, communicating professionally.
• Effective writing skills; proofreading, spelling, grammar, and punctuation.
• Strong computer skills; proficient in Microsoft Office Suite.
• Able to pay attention to detail, follow procedures and work effectively with others.
• Customer-service oriented and present a professional image.
• Able to work with minimal supervision, exercising good judgment and decision-making.
• Able to thrive in a fast-paced, dynamic environment.
• Team player and a positive attitude is a must.
• Must meet minimum testing requirements.Able to lift and carry up to 15 pounds.

Responsibilities

• Answer and route incoming calls on a multi-line telephone system and take detailed messages as needed.
• Greet clients, visitors, and vendors, notifying the appropriate party of their arrival.
• Ensure neatness of lobby area, kitchen, conference and copy rooms.
• Monitor reception area so that non-employees are not permitted into office without being identified.
• Receive deliveries and route according to established procedure.
• Make vendor service calls for building and equipment as required.
• Notify supervisor, building security, and/or police of emergency or security problems as required.
• Maintain adequate stock of supplies for kitchen, conference and copy rooms.
• Set up kitchen and conference areas for meetings and social events.
• Receive and distribute faxes according to procedure.

Skills

Receptionist experience

Phone system experience

English proficiency

Attention to detail

Customer service

Microsoft Office

Professional communication

Team player

Judgment and initiative

Lifting to 15 pounds

Tools

Zoom phone system

Job description

Knobbe Martens in Los Angeles is seeking a professional receptionist to handle front-desk duties, answer calls, greet clients, and support attorneys and staff to ensure a smooth, professional office flow.

You will manage lobby and conference rooms, route messages, assist with events, and maintain a welcoming reception area. Strong English communication and MS Office skills are essential in our fast-paced firm.