Legal Office Assistant — Case Files & Scheduling

CROWLEY FLECK PLLP; Billings (MT); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, and vision

Disability insurance (short & long)

Voluntary life, accident, and critical

Flexible spending accounts

Vacation, sick, and personal leave

Paid parental leave

Fully vested 401(k) retirement plan

Job summary

Crowley Fleck PLLP is seeking a full-time Legal Administrative Assistant in our Billings, MT office. You will support attorneys and legal staff with a range of administrative tasks to ensure smooth day-to-day operations and high-quality service.

Responsibilities include filing, document preparation, calendar management, and coordinating meetings. Strong confidentiality and attention to detail are essential, along with proficiency in Microsoft Office and Adobe.

Qualifications

• High school diploma or equivalent.
• Three years of experience in an administrative role.
• Working knowledge of Microsoft Office Suite, Adobe and similar software.
• Ability to read, comprehend, and follow written and verbal instructions.
• Overtime availability as needed.
• Valid driver’s license.

Responsibilities

• Communicates professionally with courts, clients, opposing counsel, and other parties via phone, email, and in person.
• Maintains physical and electronic case files.
• Opens and closes case files per firm procedures.
• Retrieves information from records and documents; prepares summaries as needed.
• Prepares, formats, proofs, and files legal documents, contracts, briefs, motions, and pleadings.
• Schedules meetings, conferences, and depositions.
• Maintains attorneys’ calendars with appointments, court appearances, and deadlines.
• Assists with time entry, travel arrangements, and expense reimbursements.

Skills

Microsoft Office

Adobe

Reading & following instructions

Overtime availability

Driver's license

Communication & teamwork

Tools

Microsoft Office Suite

Adobe

Job description

Crowley Fleck PLLP is seeking a full-time Legal Administrative Assistant in our Billings, MT office. You will support attorneys and legal staff with a range of administrative tasks to ensure smooth day-to-day operations and high-quality service.

Responsibilities include filing, document preparation, calendar management, and coordinating meetings. Strong confidentiality and attention to detail are essential, along with proficiency in Microsoft Office and Adobe.