Legal Admin Assistant: Attorney Support & Documents

Crowley Fleck Attorneys PLLP; Billings (MT); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, and vision.

Disability insurance

Life insurance

Flexible Spending Accounts (FSA)

Paid time off

Parental leave

401(k) retirement plan

Job summary

Crowley Fleck Attorneys PLLP in Billings, Montana, seeks a full-time Legal Administrative Assistant to provide essential support to assigned attorneys and the legal team. You will handle case files, calendar management, and a variety of administrative tasks to ensure accurate and timely service.

Responsibilities include preparing documents, coordinating meetings, interacting with courts and clients, and maintaining confidentiality.

Qualifications

• High school diploma or equivalent.
• Minimum of three years of administrative experience.
• Proficient in Microsoft Office and Adobe.
• Able to read and follow written and verbal instructions.
• Available to work overtime.
• Valid driver’s license.

Responsibilities

• Communicates professionally with courts, clients, opposing counsel, and other parties via phone, email, and in person.
• Maintains physical and electronic case files.
• Opens and closes case files in accordance with firm procedures.
• Retrieves information as requested from records, email, files, and other related documents; prepares written summaries of data when needed.
• Prepares, formats, proofs, and files legal documents, contracts, briefs, motions, and pleadings as assigned.
• Schedules meetings, conferences, and depositions.
• Maintains attorneys’ calendars with appointments, court appearances, and other deadlines as requested.
• Assists assigned attorneys with time entry, travel arrangements, and expense reimbursements as needed.
• Performs general administrative tasks such as copying, scanning, filing, and data entry.
• Utilizes technology to create, edit, format, organize, redact, Bates stamp, and securely manage documents.
• Learns and adapts to new software tools, processes, and operational procedures.
• Responds to and resolves administrative inquiries and questions.
• May provide periodic backup support to other legal assistants and attorneys as needed.
• May provide periodic backup support to the receptionist’s duties as needed.
• Performs other related duties as assigned.

Skills

Communication

Confidentiality

Teamwork

Attention to detail

Adaptability

Multi-tasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Adobe

Job description

Crowley Fleck Attorneys PLLP in Billings, Montana, seeks a full-time Legal Administrative Assistant to provide essential support to assigned attorneys and the legal team. You will handle case files, calendar management, and a variety of administrative tasks to ensure accurate and timely service.

Responsibilities include preparing documents, coordinating meetings, interacting with courts and clients, and maintaining confidentiality.