Legal Administrative Floater - Court & Scheduling Support

CROWLEY FLECK PLLP; Billings (MT); On-site; USD 36,000 - 48,000; Full time

Job summary

Crowley Fleck PLLP in Billings, MT is seeking a full-time Legal Administrative Assistant – Floater to provide interim coverage across practice areas. You will support attorneys and fellow assistants with overflow tasks and key administrative duties.

Responsibilities include managing case files, drafting and filing documents, scheduling depositions, and maintaining calendars. The role requires strong communication, confidentiality, and proficiency with Microsoft Office and Adobe.

Qualifications

• High school diploma or equivalent.
• At least 1 year of administrative experience.
• Proficient with Microsoft Office and Adobe or similar software.
• Ability to read, understand, and follow written and verbal instructions.
• Available for overtime as needed by attorneys.
• Valid driver’s license.

Responsibilities

• Provide overflow support to other Legal Administrative Assistants as needed.
• Assist attorneys during absences.
• Communicate professionally with courts, clients, opposing counsel, and other parties.
• Maintain physical and electronic case files.
• Open and close case files per firm procedures.
• Retrieve information from records, email, files and related documents; prepare summaries.
• Prepare, format, proof, and file legal documents, contracts, briefs, motions, and pleadings.
• Schedule meetings, conferences, and depositions.
• Maintain attorneys’ calendars with appointments, court appearances, and deadlines.
• Assist attorneys with time entry, travel arrangements, and expense reimbursements.
• Perform general administrative tasks such as copying, scanning, filing, and data entry.
• Use technology to create, edit, format, organize, redact, Bates stamp, and securely manage documents.
• Learn and adapt to new software tools, processes, and procedures.
• Respond to and resolve administrative inquiries and questions.
• Perform other related duties as assigned.

Skills

Customer service

Confidentiality

Teamwork

Adaptability

Attention to detail

Tech savviness

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Adobe

Job description

Crowley Fleck PLLP in Billings, MT is seeking a full-time Legal Administrative Assistant – Floater to provide interim coverage across practice areas. You will support attorneys and fellow assistants with overflow tasks and key administrative duties.

Responsibilities include managing case files, drafting and filing documents, scheduling depositions, and maintaining calendars. The role requires strong communication, confidentiality, and proficiency with Microsoft Office and Adobe.