Legal Office Assistant & Accounting Support

Office of the Illinois Attorney General; Springfield (IL); On-site; USD 46,000 - 59,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement benefits

Flexible spending accounts

Life insurance

Long-term disability

Holidays

Vacation

Sick leave

Pension/457k

Commuter savings

Job summary

Office of the Illinois Attorney General in Springfield, IL seeks a Deputy Chief - Administration to manage clerical operations, mail handling, and records disposition. You will coordinate with courts, agencies, and vendors while maintaining docketing data and file organization.

The role requires reliability, basic computer skills, and strong communication. This is a full-time position with a comprehensive benefits package including health, retirement, and vacation accrual.

Qualifications

• Requires completion of 4 years of high school, GED or equivalent and two (2) years of responsible clerical experience including minimal familiarity with computers.
• Requires incidental typing, with a focus on accuracy and consistency.
• Requires ability to transfer and code data from a variety of sources with accuracy and consistency.
• Requires familiarity with a variety of office machines.

Responsibilities

• Maintains and distributes office supplies; answers telephone and completes duplication requests.
• Receives in-coming correspondence; opens, time or date stamps, sorts, files, distributes, picks up mail.
• Delivers and retrieves information to/from courts, agencies, vendors, and other outside contacts.
• Maintains historical information by transferring data from correspondence, documents, memorandums, etc. to a manual or automated docketing system.
• Prepares folders and labels for new cases or files and determines appropriate space allotment for files or cases.
• Disposes of information by reviewing document retirement schedules; identifying an aging schedule for files or cases; and reviewing legal requirements for disposition.
• Performs other related duties as required or assigned that are reasonably within the scope defined above.

Skills

Clerical experience

Data entry accuracy

Oral and written communication

Basic computer literacy

Attention to detail

Education

High school diploma or GED

Tools

Office machines

Job description

Office of the Illinois Attorney General in Springfield, IL seeks a Deputy Chief - Administration to manage clerical operations, mail handling, and records disposition. You will coordinate with courts, agencies, and vendors while maintaining docketing data and file organization.

The role requires reliability, basic computer skills, and strong communication. This is a full-time position with a comprehensive benefits package including health, retirement, and vacation accrual.