Legal Administrative Specialist

Office of the Illinois Attorney General; Chicago (IL); On-site; USD 38,000 - 52,000; Full time

Job summary

The Office of the Illinois Attorney General seeks an administrative support specialist to assist a manager in scheduling, preparing legal memos and briefs, and maintaining bureau records. You will type, file, and edit documents and gather information for reports in a busy legal setting.

Responsibilities include organizing meetings and travel, screening mail, answering phones, greeting visitors, and ensuring accurate data flows while upholding professional relations with staff and the public.

Qualifications

• Requires completion of high school and 4 years of progressively responsible clerical experience in a legal setting.
• Requires thorough knowledge of Business English, legal terminology, format and legal filing requirements.
• Attendance is an essential function of this position.
• Ability to maintain satisfactory working relationships with other employees and the general public.

Responsibilities

• Maintains schedules and appointments; prepares memorandums, briefs, pleadings; maintains bureau records and statistics.
• Organizes and prepares administrative requests for telecommunications, MIS equipment, supplies, etc.
• Arranges meetings, conference locations, and travel arrangements; responds to routing requests.
• Produces information by typing, transcribing, formatting, and editing documents; gathers, sorts, and compiles information for bureau reports.
• Answers telephones and responds to caller inquiries; screens and summarizes inquiries requiring manager response; greets and directs visitors; verifies data from internal or external sources.
• Contributes to the team effort by accomplishing related results in a cooperative and collaborative manner.

Skills

4 years clerical experience in a legal

Business English

Legal terminology

Legal filing requirements

Education

High school diploma

Job description

The Office of the Illinois Attorney General seeks an administrative support specialist to assist a manager in scheduling, preparing legal memos and briefs, and maintaining bureau records. You will type, file, and edit documents and gather information for reports in a busy legal setting.

Responsibilities include organizing meetings and travel, screening mail, answering phones, greeting visitors, and ensuring accurate data flows while upholding professional relations with staff and the public.