Legal Office Admin

Foundation for Affordable Housing, Inc; Chicago (IL); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

401(k) with employer contribution

Health, dental, and vision insurance

Paid time off

Professional development assistance

Flexible work arrangements

Collaborative, mission-driven work

Job summary

The Foundation for Affordable Housing in Chicago is seeking a Full-Time Office Admin to ensure efficient day-to-day office operations from our Chicago, IL location. The role requires strong organization, reliability, and the ability to handle multiple tasks with professionalism.

Responsibilities include administrative support, office management, inventory control, and travel arrangements, with opportunities to contribute to vendor relations and event coordination.

Qualifications

• Experience in office coordination, administration or similar role.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal skills; able to adapt to changing priorities.

Responsibilities

• Provide administrative support to ensure smooth day-to-day operations.
• Oversee office supply inventory, mail delivery, and general office management.
• Coordinate staff and client event logistics and travel arrangements as needed.
• Assist with document preparation, scanning, and file organization.

Skills

Organizational skills

Multitasking

Attention to detail

Excellent communication

Interpersonal skills

Reliability

Independent work

Valid driver’s license

Education

High school GED

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Outlook

Job description

The Foundation for Affordable Housing (FFAH) is a 501c3 non-profit organization dedicated to creating safe, comfortable, high-quality affordable homes that enrich the lives of residents and enhance surrounding communities. With over 38 years of experience, FFAH has developed and managed numerous affordable housing communities across the United States and provides vital services and resources to residents and the local communities.

JOB SUMMARY

We are seeking a Full-Time (40 hours), proactive and detail-oriented Legal Office Admin to join our team in our Chicago, IL office. This role is essential in ensuring the smooth day-to-day operations of our office while fostering a positive company culture. The ideal candidate will be organized, reliable and capable of managing multiple tasks with a high level of professionalism.

KEY RESPONSIBILITES

Administrative Support

• Run business-related errands as needed; driving will be needed from time to time
• Manage snack and lunch orders for the office; manage expense reports related to ordering
• Assist with travel arrangements and accommodations when required
• Prepare and organize documents for execution
• Heavy scanning, emailing, faxing and mailing office, with frequent runs to FedEx

Office Management & Inventory

• Oversee office supply inventory and place orders as needed
• Maintain a clean, organized and functional office space
• Manage incoming and outgoing mail and deliveries
• Answer and direct phone calls

Company Culture

• Support initiatives to promote a positive work environment and team engagement internally, and with the local community
• Assist with staff and client event coordination

Account Management Support

• Support account management functions, such as maintaining records and vendor relationships

Qualifications

• Previous experience in office coordination, administration or similar role
• Strong organizational and multitasking skills with attention to detail
• Excellent communication and interpersonal skills
• Ability to pivot from task to task with changing priorities
• Proficiency in Microsoft Office Suite & Outlook email
• Proactive, adaptable, and capable with working independently
• Must have valid drivers license and reliable vehicle
• High school GED minimum requirement; Bachelor's degree preferred

Benefits

• 401(k) with employer contribution
• 100% employer paid Health, dental, and vision insurance
• Generous Paid time off policy
• Professional development assistance
• Flexible work arrangements consistent with travel requirements and departmental needs
• Collaborative, mission-driven work environment

The Foundation for Affordable Housing is an equal opportunity employer.