Administrative Assistant

Legal Action Chicago; Chicago, Northern (IL, KY); Hybrid; USD 25,000 - 31,000; Part time

Job summary

Legal Action Chicago seeks a part-time (60%) Administrative Assistant in Chicago, with a path to more time as the organization grows. The role supports calendar management, events, fundraising communications, and grant-related tasks.

The ideal candidate will have basic record-keeping and social media skills, strong organizational ability, and willingness to collaborate with Legal Aid Chicago staff and volunteers. Equal opportunity employer.

Qualifications

• Basic computerized record-keeping and communications.
• Organizational ability.
• Social media skills.

Responsibilities

• Maintain the organization’s internal calendar of meetings, deadlines, registrations, contracts and subscriptions and organize corresponding records and documents.
• Help to organize and conduct convenings or events.
• Assist with development activities, including grant obligations, renewals, fundraising letters and records, and donor communications.
• Manage social media posting and other external communications.
• Consult and work collaboratively with Legal Aid Chicago staff, interns, and volunteers.
• Conduct internet and similar non‑legal research.
• Other duties as assigned.

Skills

Record-keeping

Communications

Social media skills

Organization

Tools

Social media platforms

Job description

Legal Action Chicago is a close partner with Legal Aid Chicago, the Midwest’s largest provider of free civil legal services to people who are living in poverty. We work closely with the advocates at Legal Aid Chicago and with community groups to identify the most pressing policy and systemic issues affecting low-income families, with a special focus on racial equity. We litigate class actions, pursue legislative and administrative initiatives, and undertake other forms of community-based policy advocacy to effect systemic changes. Learn more about our work at www.legalactionchicago.org.

Our work is not limited to one issue area or advocacy method. For example, Legal Action Chicago has used a variety of litigation and policy advocacy tools to tackle issues ranging from harmful public housing rent policies to protection of family finances from creditors to protecting people in abusive relationships and much more. Our work spans the subject matter of all of Legal Aid Chicago’s practice groups (Children & Families, Consumer, Housing, Immigrants & Workers’ Rights, Pro Bono & Community Partnerships, and Public Benefits), and we welcome applicants who have cross-cutting interests and experiences.

Legal Action Chicago has a small staff of five attorneys plus government relations contractors. It purchases all “back office” functions from Legal Aid Chicago. However, it has a growing need for administrative capacity, including record-keeping, development activities, social media, events, research and calendar maintenance. It is a collegial and cooperative atmosphere and a “hybrid” approach allowing a substantial portion of work time to be remote.

Position

Legal Action Chicago seeks a part-time (60%) Administrative Assistant. The position could expand to more time as the organization grows.

Responsibilities

• Maintain the organization’s internal calendar of meetings, deadlines, registrations, contracts and subscriptions and organize corresponding records and documents
• Help to organize and conduct convenings or events
• Assist with development activities, including grant obligations, renewals, fundraising letters and records, and donor communications. Opportunities for grant‑writing experience
• Manage social media posting and other external communications
• Consult and work collaboratively with Legal Aid Chicago staff, interns, and volunteers
• Conduct internet and similar non‑legal research
• Other duties as assigned

Salary

$28,005.00 and up depending on experience. This is 60% of the full‑time entry level salary for the comparable position at Legal Aid Chicago. Benefits are not available but could become so if the position expands in the future.

Requirements

We seek someone with experience and capacity for basic computerized record‑keeping and communications, organizational ability, and social media skills. Preferred but not required are development experience, graphic art skills, and language skills. The successful applicant will be collegial, well‑organized, and supportive of our mission.

Legal Action Chicago is firmly committed to creating a diverse workplace and is proud to provide equal employment opportunities to all applicants and therefore does not discriminate on the basis of creed, color, national origin, sex, gender identity, sexual orientation, age, religion, marital or parental status, alienage, disability, political affiliation or belief, military or military discharge status, or ex‑offender status. Applicants who have experiences with our client communities are encouraged to apply.