Legal Library Resource Coordinator

Gainor Staffing; Washington (District of Columbia); Hybrid; USD 65,000 - 80,000; Full time

Job summary

A leading international law firm is seeking a Legal Library Resource Coordinator to manage library resources effectively. This hybrid role requires at least 5 years of experience in legal or corporate libraries and strong skills in Microsoft Office. Candidates must be detail-oriented and capable of maintaining print collections while overseeing vendor relationships. A bachelor's degree or equivalent experience is required. Salary ranges from $65,000 to $80,000 annually based on experience.

Qualifications

• At least 5 years of experience in legal or corporate libraries.
• Detail-oriented with strong organizational and analytical abilities.
• Familiar with legal and business literature in print and digital formats.

Responsibilities

• Maintain and organize print collections.
• Create and update holdings and patron records in the library system.
• Research and purchase approved print materials.

Skills

Microsoft Office skills (Excel, Word, Outlook)

Organizational abilities

Analytical skills

Client service orientation

Education

Bachelor's degree or equivalent experience

Tools

Integrated library systems

Job description

A leading international law firm is seeking a Legal Library Resource Coordinator to support its dynamic legal research and knowledge management operations. Known for its commitment to excellence, public service, and a collaborative work environment, the firm offers a unique opportunity to contribute to high-impact legal work. This role plays a vital part in ensuring attorneys have seamless access to critical resources across a wide range of practice areas.

Who You Are

• You have at least 5 years of experience in legal or corporate libraries
• Hold a bachelor’s degree or equivalent experience
• Skilled in Microsoft Office, especially Excel, Word, and Outlook
• Detail-oriented with strong organizational and analytical abilities
• Familiar with integrated library systems and knowledgeable about legal and business literature across print and digital formats
• Committed to delivering exceptional client service

What You’ll Do

• Maintain and organize print collections
• Create and update holdings, item, and patron records in the integrated library system
• Research and purchase approved print materials, and oversee check-in and distribution
• Record acquisitions data, process invoices, and allocate client-matter charges
• Manage vendor relationships and resolve billing discrepancies
• Support mail processing, serials control, and routing list maintenance
• Participate in collection review initiatives across multiple offices

What Success Looks Like

• Resources are accurately tracked, processed, and distributed across designated offices
• Print collections are well-maintained, current, and accessible
• Vendor relationships are productive and billing issues are resolved efficiently
• Data entry and invoice processing are completed with precision

Salary Range: $65,000 – 80,000 annually, based on experience

Location: Washington, D.C. – Hybrid

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.