Legal Billing & Administrative Specialist

Global Partners LP; Auburndale (MA); Presencial; USD 35.000 - 49.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive pay

Health & Wellness benefits

401k with match

Descripción de la vacante

Global Partners LP is seeking a Legal Administrative Assistant to support the Legal team with invoice processing, document preparation, and records management. The role requires keen attention to detail, discreet handling of confidential information, and strong written and verbal communication.

You’ll work with Onit Unity and Microsoft 365 tools, coordinating with attorneys and external vendors in a fast-paced environment.

Formación

• 1–3 years of relevant experience with an Associate’s Degree in Business Administration, Paralegal Studies, or related field preferred.
• Strong attention to detail, critical thinking, and analytical and reasoning skills.
• Excellent written and verbal communication skills, including strong grammar, spelling and formatting.
• Ability to build positive working relationships and communicate effectively with people at all levels, both internally and externally.

Responsabilidades

• Process legal invoices according to internal Legal Invoice Operations procedures using platforms like Onit Unity and similar tools.
• Serve as a primary contact for outside law firms and legal vendors regarding invoice status and payment inquiries.
• Support onboarding of new law firms and legal vendors to billing platforms.
• Collaborate with internal attorneys to secure timely invoice approvals and usage of billing platforms.
• Generate standard and ad-hoc billing, aging and legal expenditure reports for various departments.

Conocimientos

Attention to detail

Communication skills

Time management

Multitasking

Collaboration

Microsoft Office

Onit Unity

Discretion

Educación

Associate’s Degree in Business Administration, Paralegal Studies, or related field

Herramientas

Word

Excel

PowerPoint

Teams

SharePoint

Onit Unity

Descripción del empleo

Global Partners LP is seeking a Legal Administrative Assistant to support the Legal team with invoice processing, document preparation, and records management. The role requires keen attention to detail, discreet handling of confidential information, and strong written and verbal communication.

You’ll work with Onit Unity and Microsoft 365 tools, coordinating with attorneys and external vendors in a fast-paced environment.