Legal Front Desk Specialist - Visitor & Scheduling

Seyfarth; Seattle (WA); On-site; USD 52,000 - 54,000; Full time

Job summary

Seyfarth in Seattle is seeking a proactive Receptionist to welcome clients and visitors, answer multi-line calls, and uphold the firm’s professional image at a busy front desk. You will manage conference room scheduling, assist with catering orders, coordinate with building management, and support office services to ensure a seamless day.

The ideal candidate has a high school diploma, at least one year as a receptionist, and proficiency with Word, Outlook and Excel, plus strong communication,

Qualifications

• High school diploma or related experience.
• Minimum of one year as a receptionist in an office environment.
• Proficient in Microsoft Word, Outlook and Excel.
• Excellent attention to detail, organization and communication.
• Punctual and have good attendance.

Responsibilities

• Greet visitors entering and leaving the office.
• Answer multi-line phone system and forward calls appropriately.
• Manage conference room schedule and assist with catering orders.
• Coordinate conference center duties and ensure rooms are stocked.
• Maintain office security and parking/log delivery records.
• Support other departments and keep reception area neat.

Skills

Customer service

Attention to detail

Organizational skills

Punctuality

Communication

Education

High school diploma

1 year receptionist experience

Previous law firm experience preferred

Tools

Word

Outlook

Excel

Job description

Seyfarth in Seattle is seeking a proactive Receptionist to welcome clients and visitors, answer multi-line calls, and uphold the firm’s professional image at a busy front desk. You will manage conference room scheduling, assist with catering orders, coordinate with building management, and support office services to ensure a seamless day.

The ideal candidate has a high school diploma, at least one year as a receptionist, and proficiency with Word, Outlook and Excel, plus strong communication,