Receptionist

Seyfarth; Seattle (WA); On-site; USD 52,000 - 54,000; Full time

Job summary

Seyfarth in Seattle is seeking a proactive Receptionist to welcome clients and visitors, answer multi-line calls, and uphold the firm’s professional image at a busy front desk. You will manage conference room scheduling, assist with catering orders, coordinate with building management, and support office services to ensure a seamless day.

The ideal candidate has a high school diploma, at least one year as a receptionist, and proficiency with Word, Outlook and Excel, plus strong communication,

Qualifications

• High school diploma or related experience.
• Minimum of one year as a receptionist in an office environment.
• Proficient in Microsoft Word, Outlook and Excel.
• Excellent attention to detail, organization and communication.
• Punctual and have good attendance.

Responsibilities

• Greet visitors entering and leaving the office.
• Answer multi-line phone system and forward calls appropriately.
• Manage conference room schedule and assist with catering orders.
• Coordinate conference center duties and ensure rooms are stocked.
• Maintain office security and parking/log delivery records.
• Support other departments and keep reception area neat.

Skills

Customer service

Attention to detail

Organizational skills

Punctuality

Communication

Education

High school diploma

1 year receptionist experience

Previous law firm experience preferred

Tools

Word

Outlook

Excel

Job description

Why Seyfarth

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the‑art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

The Opportunity

As the Receptionist, you will interface with clients, visitors, and colleagues in a team setting and uphold the image of the Firm by maintaining positive contact with clients, attorneys and staff. You will perform general front desk duties including answering phones, greeting visitors, coordinating meeting room reservations, confirming daily meeting planning for internal and client meetings and social events.

The Day‑To‑Day

On any given day you will interact with coworkers and clients on a variety of requests. You will:

• Greet visitors entering and leaving the office.
• Answer multi-line phone system and forward calls to appropriate individuals.
• Manage conference room schedule and assist as needed with catering orders. Confirm reservations through Event Management System.
• Assist with conference center duties, ensuring that all conference rooms are maintained and stocked, and that food and beverage setups are coordinated efficiently.
• Maintain office security by ensuring visitors have appointments with attorneys.
• Validate and process monthly parking log.
• Record incoming packages in delivery log.
• Track visitor security badges; circulate notice of visitors to office personnel.
• Assist in helping Office Administrator, Hospitality, Office Services, HR Management and other departments as needed.
• Keep reception area neat and orderly at all times.
• Coordinate office maintenance needs with building management.
• Perform daily office opening and closing duties.
• Assist with overflow projects.

You Have

• A high school degree or related experience.
• A minimum of one year of experience working as a receptionist in an office environment. Previous law firm experience preferred.
• Proficient skills in Microsoft programs (Word, Outlook, and Excel).
• Excellent attention to detail, organization, and communication skills.
• Exceptional problem solving, interpersonal and customer service skills.
• Punctuality and good attendance.
• Capability to speak clearly and distinctly.

What We Provide

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.

More About Seyfarth

With more than 1,000 lawyers across 18 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

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Location Specific Language

The salary range for this role is $52,000 to $54,000 annually, which is based on a 37.5 hour work week. This range is only applicable for jobs to be performed in Seattle. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

This position is based in Seattle, WA 98104