Legal Front Desk Concierge – Welcome Clients & Schedule

Seyfarth Shaw LLP; Seattle (WA); On-site; USD 52,000 - 54,000; Full time

Benefits offered by this job

Paid time off

Medical/dental/vision insurance

401(k)

Job summary

Seyfarth Shaw LLP in Seattle, WA, is seeking a Receptionist to greet visitors, answer phones, and uphold the firm’s professional image at the front desk.

You will coordinate meeting room reservations, assist with conference center duties, manage security badges, and handle packages while keeping the reception area neat and welcoming. This role requires at least one year of receptionist experience, proficiency with Microsoft Word, Outlook and Excel, and a focus on punctuality and client service.

Qualifications

• A high school degree or related experience.
• Minimum of one year of experience working as a receptionist in an office environment; law firm experience preferred.
• Proficient skills in Microsoft Word, Outlook and Excel.
• Excellent attention to detail, organization, and communication skills.
• Punctuality and good attendance.
• Capability to speak clearly and distinctly.

Responsibilities

• Greet visitors entering and leaving the office.
• Answer multi-line phone system and forward calls to appropriate individuals.
• Manage conference room schedule and assist as needed with catering orders.
• Assist with conference center duties, ensuring that all conference rooms are maintained and stocked, and that food and beverage setups are coordinated efficiently.
• Maintain office security by ensuring visitors have appointments with attorneys.
• Validate and process monthly parking log.
• Record incoming packages in delivery log.
• Track visitor security badges; circulate notice of visitors to office personnel.
• Assist in helping Office Administrator, Hospitality, Office Services, HR Management and other departments as needed.
• Keep reception area neat and orderly at all times.
• Coordinate office maintenance needs with building management.
• Perform daily office opening and closing duties.
• Assist with overflow projects.

Skills

Customer service

Communication

Attention to detail

Punctuality

Education

High school diploma

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

Seyfarth Shaw LLP in Seattle, WA, is seeking a Receptionist to greet visitors, answer phones, and uphold the firm’s professional image at the front desk.

You will coordinate meeting room reservations, assist with conference center duties, manage security badges, and handle packages while keeping the reception area neat and welcoming. This role requires at least one year of receptionist experience, proficiency with Microsoft Word, Outlook and Excel, and a focus on punctuality and client service.