Legal Finance & Admin Coordinator: Case Billing & Scheduling

Whiteford, Taylor & Preston LLP; Lexington (KY); On-site; USD 42,000 - 65,000; Full time

Job summary

Whiteford, Taylor & Preston LLP is seeking a Legal Finance Coordinator responsible for managing the intake of new clients and coordinating with affiliated practice groups. The role supports attorneys with financials, case metrics, and day-to-day administration in a fast-paced environment.

Qualified candidates have 3–5 years of accounting/financial/administrative experience in a law firm, strong MS Word/Excel/PowerPoint skills, and excellent communication and detail orientation.

Qualifications

• Three to five years of accounting/financial/administrative experience in a law firm or similar professional environment.

Responsibilities

• Manage inflow of new cases and clients, prepare and coordinate engagement letters, submit new file openings and conflict checks as requested.
• Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations.
• Assist with coordinating case financials to determine attorneys’ fees and reimbursements.
• Manage calendars, scheduling and changes in meeting schedules; schedule depositions, hearings, etc.
• Process client distributions from IOLTA and monthly billing; maintain client files.
• Make travel arrangements and process expense reimbursements and invoices.
• Perform special projects independently and with direction as needed.
• Perform other duties as assigned.

Skills

Detail oriented

Communication skills

Time management

Teamwork

Tools

MS Word

Excel

PowerPoint

Job description

Whiteford, Taylor & Preston LLP is seeking a Legal Finance Coordinator responsible for managing the intake of new clients and coordinating with affiliated practice groups. The role supports attorneys with financials, case metrics, and day-to-day administration in a fast-paced environment.

Qualified candidates have 3–5 years of accounting/financial/administrative experience in a law firm, strong MS Word/Excel/PowerPoint skills, and excellent communication and detail orientation.