Legal Executive Assistant

Elevate Legal Talent; Houston (TX); On-site; USD 95,000 - 125,000; Full time

Job summary

Elevate Legal Talent is seeking a Legal Executive Assistant to support senior legal leaders in a fast-paced corporate environment. This full-time, onsite role is based in Houston, TX, and involves complex governance workflows and cross-functional collaboration.

You will manage complex calendars, travel, preparing materials, coordinating contracts, and maintaining confidential records with meticulous attention to detail.

Qualifications

• 5+ years supporting senior executive leaders in a fast-paced corporate environment.
• Ability to manage complex calendars, prioritize competing demands, and meet tight deadlines.
• Excellent written and verbal communication; ability to draft polished correspondence.
• High discretion and sound judgment handling confidential information.
• Advanced proficiency with Microsoft Office (Outlook, PowerPoint, Word, Excel).
• Familiarity with contract/document management tools and/or e-billing is a plus.

Responsibilities

• Manage complex calendars, meetings, travel, and expense reporting for senior leaders.
• Prepare, format, and proofread executive-ready materials for internal/external meetings.
• Maintain document and approval workflows, including routing, version control, and timely follow-up.
• Track deadlines and deliverables across multiple workstreams and stakeholders.
• Plan and coordinate department meetings, offsites, events, and special projects.
• Handle sensitive, confidential information with discretion.
• Manage legal intake coordination, scheduling, and deadline tracking (matters, governance, and regulatory calendars).
• Coordinate contract intake, tracking, routing, signatures, and repository organization; assist with templates as needed.
• Prepare and maintain agendas, minutes, and action logs with confidentiality.
• Coordinate outside counsel scheduling, onboarding/engagement logistics, and invoice workflows aligned to billing processes.

Skills

Calendar management

Time management

Communication skills

Discretion and judgment

Microsoft Office

AI tools familiarity

Tools

Microsoft Office Suite

Contract management tools

e-billing platforms

AI tools

Job description

Elevate is seeking a Legal Executive Assistant with one of the leading automotive retail company to provide high-level administrative and operational support to senior Legal leadership in a fast-paced corporate environment. This is a full-time, onsite role based in Houston, TX and offers the opportunity to support complex legal and corporate governance workflows while partnering closely with cross-functional stakeholders.

Location: Onsite (Houston, TX)

Type: Full-time, permanent/direct hire

Salary Range: $95,000-$125,000

Key Responsibilities

• Manage complex calendars, meetings, travel, and expense reporting for senior leaders.
• Prepare, format, and proofread executive-ready materials for internal/external meetings.
• Maintain document and approval workflows, including routing, version control, and timely follow-up.
• Track deadlines and deliverables across multiple workstreams and stakeholders.
• Plan and coordinate department meetings, offsites, events, and special projects (agendas, materials, logistics, follow-up).
• Handle sensitive, confidential information with discretion.
• Manage legal intake coordination, scheduling, and deadline tracking (matters, governance, and regulatory calendars).
• Coordinate contract intake, tracking, routing, signatures, and repository organization; assist with templates as needed.
• Prepare and maintain agendas, minutes, and action logs with appropriate confidentiality and version control.
• Coordinate outside counsel scheduling, onboarding/engagement logistics, and invoice workflows aligned to billing processes.

Qualifications

• 5+ years supporting senior executive leaders in a fast-paced corporate environment
• Demonstrated ability to manage complex calendars, prioritize competing demands, and deliver under tight deadlines.
• Excellent written and verbal communication skills; able to draft correspondence and produce polished materials.
• High discretion and strong judgment handling confidential and sensitive information.
• Advanced proficiency with Microsoft Office (Outlook, PowerPoint, Word, Excel)
• Familiarity with AI tools and contract/document management tools and/or e-billing platforms is a plus.

Elevate Legal Talent provides an unparalleled platform for you to work with innovative companies and law firms worldwide on various exciting and challenging roles. We pride ourselves on respecting your individuality and choice of career, allowing you to bring your very best to each role, to continue to develop your experience, expertise, and professional network, and be supported with a package of benefits tailored to your needs.

Equitability and inclusion are critical to Elevate Legal Talent success. As The Law Company, changing the legal business landscape, we know a diverse, inclusive work culture is at the heart of attracting, retaining, and celebrating the industry's most talented people. We empower our employees to bring their whole selves to work because we know that diversity of experience and perspective drive innovation and is simply good business.

As a strong proponent of diversity, equitability, and inclusion, Elevate Legal Talent is committed to hiring diverse candidates from all backgrounds. We invite you to apply to become part of the Elevate Legal Talent Team - help us change the legal business landscape and make a dent in the legal universe.