Strategic Legal Executive Assistant - Onsite Houston

Elevate Legal Talent; Houston (TX); On-site; USD 95,000 - 125,000; Full time

Job summary

Elevate Legal Talent is seeking a Legal Executive Assistant to support senior legal leaders in a fast-paced corporate environment. This full-time, onsite role is based in Houston, TX, and involves complex governance workflows and cross-functional collaboration.

You will manage complex calendars, travel, preparing materials, coordinating contracts, and maintaining confidential records with meticulous attention to detail.

Qualifications

• 5+ years supporting senior executive leaders in a fast-paced corporate environment.
• Ability to manage complex calendars, prioritize competing demands, and meet tight deadlines.
• Excellent written and verbal communication; ability to draft polished correspondence.
• High discretion and sound judgment handling confidential information.
• Advanced proficiency with Microsoft Office (Outlook, PowerPoint, Word, Excel).
• Familiarity with contract/document management tools and/or e-billing is a plus.

Responsibilities

• Manage complex calendars, meetings, travel, and expense reporting for senior leaders.
• Prepare, format, and proofread executive-ready materials for internal/external meetings.
• Maintain document and approval workflows, including routing, version control, and timely follow-up.
• Track deadlines and deliverables across multiple workstreams and stakeholders.
• Plan and coordinate department meetings, offsites, events, and special projects.
• Handle sensitive, confidential information with discretion.
• Manage legal intake coordination, scheduling, and deadline tracking (matters, governance, and regulatory calendars).
• Coordinate contract intake, tracking, routing, signatures, and repository organization; assist with templates as needed.
• Prepare and maintain agendas, minutes, and action logs with confidentiality.
• Coordinate outside counsel scheduling, onboarding/engagement logistics, and invoice workflows aligned to billing processes.

Skills

Calendar management

Time management

Communication skills

Discretion and judgment

Microsoft Office

AI tools familiarity

Tools

Microsoft Office Suite

Contract management tools

e-billing platforms

AI tools

Job description

Elevate Legal Talent is seeking a Legal Executive Assistant to support senior legal leaders in a fast-paced corporate environment. This full-time, onsite role is based in Houston, TX, and involves complex governance workflows and cross-functional collaboration.

You will manage complex calendars, travel, preparing materials, coordinating contracts, and maintaining confidential records with meticulous attention to detail.