Legal Executive Assistant

Katten Muchin Rosenman LLP; Chicago (IL); Hybrid; USD 70,000 - 80,000; Full time

Job summary

A leading law firm in Chicago is seeking a Legal Executive Assistant to provide specialized administrative support to attorneys in commercial finance. This role involves complex document production, client interaction, and requires strong organizational and technical skills. The firm offers a hybrid work model, allowing flexibility between on-site and remote work. The ideal candidate will have a high school diploma and over five years of legal secretarial experience, with proficiency in relevant software. A comprehensive benefits package is included.

Benefits

Health Insurance

401(k)

Parental Leave

Paid Time Off

Disability Policies

Qualifications

• 5+ years of legal secretarial experience; experience in commercial finance preferred.
• Ability to produce heavily formatted documents.

Responsibilities

• Generate, prepare, and organize legal documentation for commercial finance transactions.
• Manage calendars, schedule meetings, and coordinate communications.
• Handle incoming calls and set up conference calls.

Skills

Organizational Skills

Analytical Skills

Technical Skills

Interpersonal Skills

Communication Skills

Problem-Solving Skills

Education

High school diploma or equivalent

Tools

MS Word

Outlook

Excel

Job description

Join to apply for the Legal Executive Assistant role at Katten Muchin Rosenman LLP

Katten is a full-service law firm with approximately 700 attorneys in locations across the United States, London, and Shanghai. Clients seek high-value legal services in core areas including corporate, financial markets and funds, insolvency and restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit, and private wealth. The firm represents public and private companies, government, nonprofit organizations, and individuals.

Requisition ID

7143

Position Overview

The Legal Executive Assistant provides specialized administrative support and secretarial assistance to attorneys and legal personnel involved in commercial finance. This role involves complex document production, heavy administrative functions, and client contact, requiring executive secretarial and technical skills. The position supports multiple attorneys and provides backup assistance as needed, maintaining professionalism and confidentiality at all times.

Work Model

Katten offers a hybrid work model (KattenFlex), allowing on-site and remote work flexibility.

Essential Duties and Responsibilities

• Generate, prepare, and organize legal documentation for commercial finance transactions, including term sheets, credit agreements, and loan documents.
• Create, edit, and compile complex documents using MS Word; proofread for accuracy and completeness; compose correspondence.
• Manage calendars, schedule meetings, and coordinate conference rooms and communications.
• Handle incoming calls, set up conference calls and video meetings, and relay information appropriately.
• Input attorney time entries, manage mail, and maintain files and contact lists.
• Greet clients and visitors professionally, and maintain a positive firm image.
• Assist with client onboarding, conflict checks, and file management, including opening and closing files.
• Make travel arrangements, prepare itineraries, and compile travel documents.
• Prepare expense reports and maintain desk instructions for assigned attorneys.

Knowledge, Skills, and Abilities

• High school diploma or equivalent; 5+ years of legal secretarial experience; experience in commercial finance preferred.
• Proficiency in MS Word, Outlook, Excel, and other relevant software; ability to produce heavily formatted documents.
• Excellent organizational, analytical, and technical skills; high attention to detail.
• Strong interpersonal and communication skills; ability to work independently and as part of a team.
• Proactive problem-solving skills and ability to handle multiple priorities in a fast-paced environment.
• Knowledge of legal procedures, document formatting, and office equipment operation.

Salary range for Chicago: $70,000 - $80,000 annually, with a comprehensive benefits package including health insurance, 401(k), parental leave, paid time off, and disability policies.

Katten is an Equal Opportunity Employer, committed to diversity and inclusion.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industry: Law Practice

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