Legal Conflicts & Onboarding Analyst

Rupp Pfalzgraf LLC; Buffalo (NY); Hybrid; USD 30,000 - 39,000; Full time

Benefits offered by this job

Paid time off

Health insurance

401k with firm contribution

Profit sharing potential

Disability insurance

Employee assistance program

ID protection insurance

Group term life insurance

Year-end bonus opportunity

Job summary

Rupp Pfalzgraf LLC in Buffalo, NY seeks a Conflicts and File Opening Analyst to support onboarding and conflict assessments. You will document conflict checks, coordinate with attorneys, and open matters in the firm’s case management system.

The role emphasizes strong analytical skills, sound judgment, and meticulous attention to detail, with discretion for sensitive information and collaboration with billing teams. Office-based position in Buffalo.

Qualifications

• High school diploma required; associate degree or paralegal certificate a plus.
• 2+ years of experience in a law firm or legal environment, with conflicts, intake, or litigation support experience preferred.
• Familiarity with billing/rate-setup processes and coordination with accounting teams a plus.
• Familiarity with iTimeKeep or similar attorney time-entry systems a plus.

Responsibilities

• Conduct and document conflict-of-interest searches for new business, matters, and related parties in accordance with firm policy and ethical guidelines.
• Analyze conflict search results and reports, identify potential issues, and escalate to attorneys or firm leadership as needed.
• Coordinate with attorneys to resolve conflicts prior to matter opening, including tracking waivers and additional information as required.
• Maintain the accuracy and integrity of the firm's conflicts database.
• Prepare and process new client and matter intake forms accurately and efficiently.
• Open and maintain matters in the firm's case management system, including rate and billing setup.
• Enter attorney time entries in iTimeKeep for matters pending file opening, ensuring time is accurately captured until the matter is fully set up in the case management system.
• Communicate with attorneys to ensure all required intake and conflicts information is collected.
• Coordinate with accounting or billing teams to ensure matters are set up correctly for time entry and invoicing.
• Maintain accurate and up-to-date records in the firm's case management and conflicts systems.
• Maintain confidentiality and adhere to ethical standards.
• Perform additional duties as assigned.

Skills

Analytical skills

Attention to detail

Organization

Interpersonal skills

Discretion

Education

Associate degree

Paralegal certificate

Tools

Case management software

iTimeKeep

Microsoft Office

Job description

Rupp Pfalzgraf LLC in Buffalo, NY seeks a Conflicts and File Opening Analyst to support onboarding and conflict assessments. You will document conflict checks, coordinate with attorneys, and open matters in the firm’s case management system.

The role emphasizes strong analytical skills, sound judgment, and meticulous attention to detail, with discretion for sensitive information and collaboration with billing teams. Office-based position in Buffalo.