Legal Assistant – Buffalo

Rupp Pfalzgraf LLC; Buffalo (NY); Hybrid; USD 29,000 - 39,000; Full time

Benefits offered by this job

Paid time off

Insurance (medical/dental/vision)

401k with firm match

Year-end bonus potential

Disability insurance

Employee assistance program

ID protection insurance

Group life insurance

Job summary

Rupp Pfalzgraf LLC, a full-service law firm in downtown Buffalo, seeks a Legal Assistant with 2+ years of experience to support multiple practice groups in our Buffalo office. The role emphasizes administrative and clerical support, coordinating with attorneys and staff, and strong organizational skills to meet deadlines.

We offer opportunities to grow within a collaborative environment and a competitive benefits package.

Qualifications

• Bachelor or equivalent not required; 2+ years of legal assistant experience preferred.
• Proven ability to manage multiple tasks and deadlines.
• Strong written and verbal communication skills are essential.

Responsibilities

• Provide administrative and case support to attorneys across multiple practice groups.
• Prepare, file, and serve pleadings and other documents in NYS and federal courts.
• E-file via NYSCEF, PACER, and other e-filing systems as needed.
• Assist with discovery, track deadlines, and organize document production.
• Coordinate scheduling of depositions, hearings, mediations, and other matters.
• Maintain accurate records in the firm’s case management system.
• Communicate with attorneys, clients, courts, and opposing counsel regarding status.

Skills

Legal experience

Communication

Organization

Teamwork

Independent

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

Practice management software

Job description

Rupp Pfalzgraf LLC is a full-service law firm headquartered in downtown Buffalo, with offices across New York State. We are a team of problem solvers who take a practical, solutions-focused approach to our work and value the contributions of every team member. Our firm offers opportunities to develop, take on new challenges, and grow within a collaborative environment.

Role Summary

Rupp Pfalzgraf LLC is seeking a Legal Assistant with 2+ years of experience to work in our Buffalo, NY office. This individual will provide support across multiple practice groups. The ideal candidate will provide reliable administrative and clerical support while coordinating with attorneys, paralegals, and other staff on behalf of our clients, bringing strong organizational skills, sound judgment in prioritizing competing demands, and a polished, professional presence.

Key Responsibilities

• Provide administrative and case support to attorneys across multiple practice groups
• Prepare, file, and serve pleadings, motions, and other documents in New York State and federal court
• E-file via NYSCEF, PACER, and other applicable court e-filing systems, including bankruptcy court, and CM/ECF (federal court) filings as needed
• Assist with discovery, including tracking deadlines, organizing document production for mailing
• Coordinate scheduling of depositions, hearings, mediations, and other case-related matters
• Support attorneys with practice-group-specific matters and documentation as assigned
• Maintain accurate and up-to-date records in the firm’s case management system
• Communicate with attorneys, clients, courts, and opposing counsel regarding case and matter status
• Assist with the attorney admission process to federal courts as needed
• Perform additional duties as assigned

Qualifications

• High school diploma or equivalent required; associate degree, or an equivalent combination of education and experience preferred
• 2+ years of experience as a legal assistant
• Willingness to be trained and to develop subject-matter depth within a specific practice group
• Familiarity with NYSCEF, PACER, and other court e-filing systems a plus
• Working knowledge of pleadings, motion practice, and court rules and deadlines
• Strong communication and interpersonal skills
• Ability to work independently and in a team environment under tight deadlines
• Detail-oriented and organized
• Proficiency with Microsoft Office Suite and legal practice management software

Work Environment & Physical Requirements

• This position is primarily performed in an office setting and involves extended periods of sitting, working at a computer, and communicating via phone and email, with or without reasonable accommodation
• The role may require occasional standing, walking, and light lifting (e.g., files or office materials up to approximately 10–20 pounds), with or without reasonable accommodation
• Ability to manage multiple tasks and priorities in a dynamic work environment, with or without reasonable accommodation

Wage Information

$21.00- $28.00 per hour depending on experience and skillset.

• paid time off in addition to paid holidays
• medical/dental/vision insurance
• 401k with Firm contribution
• potential for 401 profit sharing
• short and long-term disability insurance
• employee assistance program
• ID protection insurance
• group term life insurance
• an opportunity for a year-end bonus based on performance

All qualified applicants will be afforded equal employment opportunities without discrimination because of age, race, creed, color, national origin, sexual orientation, gender identity or expression, military status, sex, disability, predisposing genetic characteristics, familial status, marital status, or domestic violence victim status.