Litigation Paralegal – Buffalo

Rupppfalzgraf; Buffalo (NY); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

Paid time off

Medical insurance

Dental insurance

Vision insurance

401k with firm contribution

Profit sharing

Disability insurance

Employee assistance program

ID protection

Life insurance

Year-end bonus

Job summary

Rupp Pfalzgraf LLC in Buffalo seeks a detail-oriented Litigation Paralegal to support attorneys across civil matters. You will help with case management, discovery, court filings, document review, and trial preparation.

The ideal candidate is organized, dependable, and capable of handling multiple deadlines in a collaborative environment, with strong communication and proficiency in Microsoft Office and legal software. This role offers growth opportunities within a growing firm.

Qualifications

• High school diploma or equivalent; associate degree or paralegal certificate preferred.
• At least 1 year of paralegal experience in a law firm or corporate legal setting.
• Familiarity with AI tools for legal research, document drafting, and litigation support is expected.
• Strong organizational and time-management skills; ability to manage multiple cases and deadlines.
• Clear and professional written and verbal communication skills.
• Proficiency with Microsoft Office and legal case-management/document-management systems.
• Ability to work independently and collaboratively with attorneys and staff.

Responsibilities

• Support attorneys through all phases of civil litigation from case assessment to file closure.
• Organize pleadings, discovery materials, and case documents.
• Draft pleadings, discovery demands and responses, subpoenas, motions, and correspondence.
• Manage document collection, review, production, indexing, and redaction including ESI.
• Prepare case chronologies, deposition summaries, witness files, and exhibit lists.
• Coordinate depositions, expert reviews, inspections, and trials.
• Prepare and file documents through NYSCEF, PACER, and other filing systems; coordinate service.
• Calendar court appearances and deadlines.
• Conduct factual and legal research and assist investigations.
• Communicate with clients, opposing counsel, courts, and witnesses.
• Assist with trial prep by organizing exhibits and deposition materials.
• Maintain accurate case information and billing records; safeguard confidential data.
• Perform additional duties as assigned.

Skills

Organization

Time management

Communication

Attention to detail

Team collaboration

Client communication

Education

Paralegal certificate

Associate degree

High school diploma

Tools

Microsoft Office

Legal case-management systems

Document management systems

AI tools for legal research

Job description

Rupp Pfalzgraf LLC is a full-service law firm headquartered in downtown Buffalo, with offices across New York State. We are a team of problem solvers who take a practical, solutions-focused approach to our work and value the contributions of every team member. Our firm offers opportunities to develop, take on new challenges, and grow within a collaborative environment.

Role Summary

We are seeking an organized, detail-oriented Litigation Paralegal to support attorneys across a range of civil litigation matters. In this role, you will assist with case management, discovery, court filings, document review, deposition coordination, and trial preparation. The ideal candidate is proactive, dependable, and comfortable managing multiple matters and deadlines in a collaborative environment.

Key Responsibilities

• Support attorneys throughout all phases of civil litigation, from initial case assessment through discovery, motion practice, settlement, trial, and file closure.
• Organize and maintain pleadings, correspondence, discovery materials, evidence, expert files, and other case documents.
• Draft pleadings, discovery demands and responses, subpoenas, notices, affidavits, stipulations, motions, and correspondence for attorney review.
• Manage document collection, review, production, indexing, and redaction, including electronically stored information.
• Prepare case chronologies, deposition summaries, witness files, damages summaries, exhibit lists, and other litigation support materials.
• Coordinate depositions, expert reviews, inspections, court appearances, mediations, settlement conferences, and trials.
• Prepare and electronically file documents through NYSCEF, PACER, and other state and federal court filing systems, and coordinate service in accordance with applicable rules.
• Calendar and monitor court appearances, discovery deadlines, statutes of limitation, motion schedules, expert disclosure dates, and other critical case deadlines.
• Conduct factual and legal research and assist with investigations, public-record searches, and the collection of relevant evidence.
• Communicate professionally with clients, opposing counsel, courts, experts, vendors, and witnesses regarding case status, document requests, and scheduling.
• Assist with trial preparation by organizing exhibits, preparing witness and deposition materials, coordinating subpoenas, and assembling trial notebooks.
• Maintain accurate case information, billing support, and document-management records while safeguarding confidential and privileged information.
• Perform additional duties as assigned.

Qualifications

• High school diploma or equivalent required; associate degree, paralegal certificate, or an equivalent combination of education and experience preferred.
• At least one year of paralegal experience in a law firm, corporate legal department, government agency, or similar legal environment.
• Familiarity with AI tools for legal research, document drafting, and other aspects of litigation support work is expected.
• Strong organizational and time-management skills, with the ability to manage multiple cases, priorities, and deadlines.
• Clear and professional written and verbal communication skills.
• Strong attention to detail, accuracy, confidentiality, and follow-through.
• Proficiency with Microsoft Office Suite and familiarity with legal case-management and document-management systems.
• Ability to work independently and collaborate effectively with attorneys, clients, and support staff.

Work Environment & Physical Requirements

• This position is primarily performed in an office setting and involves extended periods of sitting, working at a computer, and communicating via phone and email, with or without reasonable accommodation.
• The role may require occasional standing, walking, and light lifting (e.g., files or office materials up to approximately 10–20 pounds), with or without reasonable accommodation.
• Ability to manage multiple tasks and priorities in a dynamic work environment, with or without reasonable accommodation.

Wage Information

$23.00- $27.00 per hour depending on experience and skillset.

Our generous benefits package includes paid time off in addition to paid holidays, medical/dental/vision insurance, 401k with Firm contribution, potential for 401 profit sharing, short and long-term disability insurance, employee assistance program, ID protection insurance, group term life insurance, and an opportunity for a year-end bonus based on performance.

All qualified applicants will be afforded equal employment opportunities without discrimination because of age, race, creed, color, national origin, sexual orientation, gender identity or expression, military status, sex, disability, predisposing genetic characteristics, familial status, marital status, or domestic violence victim status.