Legal Scheduling Coordinator

Lotane & Associates P A; Florida; On-site; USD 37,000 - 56,000; Full time

Benefits offered by this job

Vision and Dental Insurance

AFLAC Supplemental Plans

Life Insurance

401(k) Plan

Paid Time Off

Paid Holidays

Volunteer PTO

EAP

Tuition Reimbursement

Employee Discount Programs

Job summary

Lotane & Associates, P.A. in Cocoa, FL is seeking a Scheduling Coordinator to manage attorney calendars, prepare documents, and coordinate court appearances in a fast-paced debt collection practice.

This in-house, Monday–Friday role requires attention to detail, strong organizational skills, and clear communication with attorneys, clients, courts, and vendors to keep cases moving smoothly.

Qualifications

• High school diploma or equivalent required; associate degree or paralegal certification preferred.
• Minimum of two years of administrative or legal experience, preferably in a law firm or debt collection environment.
• Familiarity with legal terminology, court procedures, and collection practices is preferred.
• Proficiency in Microsoft Office Suite and legal case management software.

Responsibilities

• Coordinate and schedule attorney court appearances and manage multiple calendars.
• Schedule and confirm court appearances, mediations, and other proceedings with courts and opposing counsel.
• Communicate with court clerks and judicial assistants to confirm case statuses and hearing dates.
• Contact clients to request witness participation or confirm involvement in proceedings.
• Retain and coordinate coverage attorneys to ensure representation at hearings.
• Prepare and organize legal documents to support scheduling needs and case progression.

Skills

Verbal Communication

Written Communication

Legal Terminology

Court Procedures

Collection Law

Microsoft Office

Case Management Software

Organization

Time Management

Multitasking

Education

High School Diploma

Associate Degree

Paralegal Certification (preferred)

Tools

Microsoft Office Suite

Legal Case Management Software

Job description

Lotane & Associates, P.A. in Cocoa, FL is seeking a Scheduling Coordinator to manage attorney calendars, prepare documents, and coordinate court appearances in a fast-paced debt collection practice.

This in-house, Monday–Friday role requires attention to detail, strong organizational skills, and clear communication with attorneys, clients, courts, and vendors to keep cases moving smoothly.