Legal Billing Specialist — Growth & Impact at a Dynamic Firm

Diaz Anselmo & Assoc. PA; Naperville (IL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

PTO & holidays

Medical, Dental, Vision

Life insurance

Short-Term Disability

EAP

401(k) with match

Career growth opportunities

Job summary

Diaz Anselmo & Associates P. A. is seeking a detail-oriented Billing Specialist to join our Plantation, FL team. This role prepares, reviews, and processes legal invoices, ensuring compliance with client guidelines and firm policies in a high-volume setting.

The ideal candidate has legal billing experience, strong organizational skills, and the ability to thrive in a fast-paced environment. Collaboration with attorneys and clients is essential for accurate, timely invoicing.

Qualifications

• High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
• $2+ years of billing experience, with legal billing experience strongly preferred.
• Solid understanding of client billing guidelines, e-billing platforms, and invoice management processes.
• Familiarity with legal case management and billing systems such as Perfect Practice, ICE, Tempo, PAID, or similar platforms preferred.
• Proficiency in the Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Excellent attention to detail, organization, and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment.

Responsibilities

• Prepare, review, and finalize legal invoices using the firm's billing and case management systems.
• Ensure invoices are accurate, timely, and compliant with client-specific billing requirements.
• Submit invoices smoothly through client portals and vendor management systems.
• Monitor and resolve billing discrepancies, rejected invoices, and necessary adjustments.
• Maintain organized and accurate billing records and documentation.
• Review client updates and promptly implement billing guideline changes as needed.
• Collaborate with attorneys, clients, and internal teams to address billing inquiries.
• Support special billing projects, system testing, and process improvements.
• Assist team members proactively during periods of high volume or backlog.

Skills

Billing experience

Attention to detail

Time management

Written communication

Verbal communication

Education

High School Diploma

Associate's degree

Bachelor's degree

Tools

Perfect Practice

ICE

Tempo

PAID

Excel

Word

Outlook

Job description

Diaz Anselmo & Associates P. A. is seeking a detail-oriented Billing Specialist to join our Plantation, FL team. This role prepares, reviews, and processes legal invoices, ensuring compliance with client guidelines and firm policies in a high-volume setting.

The ideal candidate has legal billing experience, strong organizational skills, and the ability to thrive in a fast-paced environment. Collaboration with attorneys and clients is essential for accurate, timely invoicing.