Billing Specialist

Diaz Anselmo & Associates P.A.; Naperville (IL); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Paid time off

Medical/Dental/Vision insurance

Life Insurance

Short-Term Disability

EAP

401(k) matching

Job summary

Diaz Anselmo & Associates P.A. is seeking a detail-oriented Billing Specialist to join our team. This role handles preparing, reviewing, and processing legal invoices, ensuring compliance with client guidelines and firm policies, in a fast-paced environment.

The ideal candidate has legal billing experience, excellent organization, and strong communication skills to collaborate with attorneys, clients, and internal teams while maintaining accurate records and timely submissions.

Qualifications

• High School Diploma or equivalent; associate's or bachelor's preferred.
• 2+ years of billing experience, with legal billing experience preferred.
• Solid understanding of client billing guidelines, e-billing platforms, and invoice management.
• Familiarity with legal case management and billing systems such as Perfect Practice, ICE, Tempo, PAID, or similar.
• Proficient in MS Office Suite (Excel, Word, Outlook).

Responsibilities

• Prepare, review, and finalize legal invoices using the firm's systems.
• Ensure invoices are accurate, timely, and compliant with client requirements.
• Submit invoices through client portals and vendor systems.
• Resolve billing discrepancies, rejected invoices, and adjustments.
• Maintain organized billing records and documentation.
• Implement billing guideline changes based on client updates.
• Collaborate with attorneys, clients, and internal teams to address inquiries.
• Support special billing projects, system testing, and process improvements.
• Assist team during high volume or backlog periods.

Skills

Attention to detail

Time management

Communication

Multitasking

Education

High School Diploma

Associate's degree

Bachelor's degree

Tools

Perfect Practice

ICE

Tempo

PAID

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Diaz Anselmo & Associates P.A. is a certified minority-owned law firm based in Plantation, FL. With over 30 years of experience, the firm represents creditors, investors, and servicers across multiple states. Practice areas include default, bankruptcy, corporate services, appellate and commercial litigation, and real estate transactions. The firm prides itself on a compassionate and respectful approach in all interactions, while its diverse team of attorneys brings a comprehensive perspective to legal analysis and dispute resolution.

Role Description

We are seeking a detail-oriented Billing Specialist to join our team. This role is responsible for preparing, reviewing, and processing legal invoices while ensuring full compliance with client billing guidelines and firm policies. The ideal candidate brings prior legal billing experience, exceptional organizational skills, and the ability to thrive in a fast-paced, high-volume environment.

Key Responsibilities

• Prepare, review, and finalize legal invoices using the firm's billing and case management systems.
• Ensure invoices are accurate, timely, and compliant with client-specific billing requirements.
• Submit invoices smoothly through client portals and vendor management systems.
• Monitor and resolve billing discrepancies, rejected invoices, and necessary adjustments.
• Maintain organized and accurate billing records and documentation.
• Review client updates and promptly implement billing guideline changes as needed.
• Collaborate with attorneys, clients, and internal teams to address billing inquiries.
• Support special billing projects, system testing, and process improvements.
• Assist team members proactively during periods of high volume or backlog.

Qualifications

• High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
• $2+$ years of billing experience, with legal billing experience strongly preferred.
• Solid understanding of client billing guidelines, e-billing platforms, and invoice management processes.
• Familiarity with legal case management and billing systems such as Perfect Practice, ICE, Tempo, PAID, or similar platforms preferred.
• Proficiency in the Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Excellent attention to detail, organization, and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment.

Benefits

• Generous paid time away from work to promote a healthy work-life balance, including paid vacation for all full-time employees and 8 observed major holidays.
• Access to Medical, Dental, and Vision insurance with competitive company contributions for employees and covered dependents.
• Company-provided Life Insurance, Short-Term Disability Insurance, and an Employee Assistance Program (EAP) available to all full-time staff.
• Opportunity to contribute to a company-sponsored 401(k) retirement plan featuring a matching contribution.
• Clear opportunities for professional growth to help you achieve your career goals.

Why Join Us?

• A collaborative, professional, and supportive team environment.
• The chance to develop specialized expertise in legal billing.
• A dynamic, fast-paced role offering meaningful career advancement.
• Direct impact on high-level client service and operational excellence.