Legal Billing Specialist

Ledgent Finance & Accounting; Phoenix (AZ); On-site; USD 60,000 - 68,000; Full time

Job summary

Ledgent Finance & Accounting is seeking a Legal Billing Specialist for a prestigious law firm in Central Phoenix. This in-office role collaborates with attorneys and staff to ensure accurate, timely billing and robust financial reporting.

The ideal candidate has at least two years of legal billing experience, strong MS Excel/Outlook/Word skills, and exceptional attention to detail. This role offers an in-office schedule Monday–Friday with competitive compensation.

Qualifications

• Two years of legal billing experience in a law firm environment.
• Knowledge of attorney billing procedures and best practices.
• Familiarity with legal accounting and billing platforms; experience with PerfectLaw preferred.
• Strong computer skills with MS Excel, Outlook and Word.
• Attention to detail with a commitment to accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Ability to work efficiently in a fast-paced setting with competing priorities.
• Excellent interpersonal, customer service, verbal, and written communication skills.

Responsibilities

• Prepare and circulate monthly WIP reports and pre-bills to attorneys and staff.
• Review, adjust, and finalize client billing statements for distribution.
• Manage electronic invoicing submissions, including LEDES billing formats.
• Create and issue special or interim invoices as required.
• Allocate client trust balances toward outstanding invoices.
• Handle accounts receivable adjustments and approved write-offs.
• Provide support for billing operations and financial reporting.
• Assist with processing daily cash receipts and bank deposits.

Skills

Billing experience

Attention to detail

Communication skills

Multitasking

Time management

Customer service

Education

2+ years legal billing experience

Tools

PerfectLaw

Excel

Outlook

Word

Job description

Position Overview

Ledgent Finance & Accounting is seeking a dedicated Legal Billing Specialist to join a prestigious law firm in Central Phoenix. This is a direct hire, in-office position where the ideal candidate will play a crucial role in ensuring the accuracy and efficiency of the firm's billing operations. The Legal Billing Specialist will work closely with attorneys and support staff to manage the billing cycle and provide critical support to financial reporting activities.

Responsibilities

• Prepare and circulate monthly work-in-progress (WIP) reports and pre-bills to attorneys and support staff.
• Review, adjust, and complete client billing statements for distribution.
• Manage electronic invoicing submissions, including LEDES billing formats.
• Create and issue special or interim invoices as required.
• Allocate client trust account balances toward outstanding invoices.
• Handle accounts receivable adjustments and approved write-offs.
• Provide support for billing operations and financial reporting activities.
• Assist with the processing of daily cash receipts and bank deposits.

Qualifications

• At least two years of legal billing experience within a law firm environment.
• Demonstrated knowledge of attorney billing procedures and best practices.
• Familiarity with legal accounting and billing platforms; experience with PerfectLaw is highly preferred.
• Strong computer skills, including Microsoft Excel, Outlook, and Word.
• Exceptional attention to detail with a commitment to producing accurate work.
• Proven ability to manage multiple tasks, stay organized, and meet deadlines.
• Capable of working efficiently in a fast-paced setting while balancing competing priorities.
• Outstanding interpersonal, customer service, verbal, and written communication skills.

Required Work Hours

Monday through Friday, during standard business hours.

Benefits

This position offers a competitive salary, ranging from $60,000 to $68,000 per year, commensurate with experience.

Additional Details

This Legal Billing Specialist position provides an excellent opportunity for individuals seeking to advance their careers in a dynamic and supportive law firm environment. This role demands a detail-oriented and highly organized professional who thrives in a collaborative setting.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.