Legal Billing Specialist

Walters, Balido & Crain LLP; Dallas (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

Walters, Balido & Crain LLP seeks a legal assistant, paralegal, or legal secretary to join our Dallas firm and support attorney billing and time review. This role targets professionals with law firm experience aiming to transition into legal billing and timekeeping, including experienced billing personnel.

You will work closely with attorneys to ensure accurate, compliant, and timely billing in a fast-paced environment, handling prebills, invoices, and appeals across platforms.

Qualifications

• Experience in a law firm billing environment.
• Familiarity with e-billing platforms.
• Strong knowledge of legal terminology and workflows.
• Proficiency with Excel, Word, and Office Suite.
• Ability to protect confidential information.

Responsibilities

• Prepare and distribute monthly prebills to assigned attorneys
• Maintain and track monthly prebill status; follow up to ensure timely completion
• Review, edit, and finalize prebills with timekeepers
• Edit invoices to comply with client billing guidelines
• Identify non-compliant time entries and revise narratives
• Upload invoices to electronic billing platforms
• Analyze billing reductions, denials, and rejections
• Draft appeals of billing reductions and monitor outcomes
• Track recurring reduction trends and address compliance issues
• Research billing inquiries and resolve issues
• Maintain documentation of billing adjustments and appeals
• Assist with month-end billing deadlines and reporting
• Assist with special projects and related duties

Skills

Billing coordination

Legal terminology

Attention to detail

Multitasking

Confidentiality

Analytical skills

Education

High school diploma or equivalent

Tools

CounselLink

TyMetrix

LEDES formats

Job description

We are seeking a legal assistant, paralegal, or legal secretary to join our Dallas law firm and support attorney billing and time review.

This role is ideal for:

• Paralegals
• Legal assistants
• Legal secretaries
• Law firm billing coordinators or billing specialists

This is not a traditional accounting role. It is designed for legal support professionals with law firm experience who are interested in transitioning into legal billing and timekeeping, as well as experienced legal billing professionals.

In this role, you will work closely with attorneys and legal staff to ensure accurate, compliant, and timely billing in a fast-paced law firm environment.

Responsibilities:

• Prepare and distribute monthly prebills to assigned attorneys
• Maintain and track monthly prebill status; follow up to ensure timely completion
• Review, edit, and finalize prebills in collaboration with timekeepers
• Edit invoices to ensure compliance with client billing guidelines and litigation management requirements
• Identify non-compliant time entries and work directly with timekeepers to revise narratives as needed
• Upload invoices to various electronic billing platforms
• Analyze billing reductions, denials, and rejections from clients
• Draft well-supported appeals of billing reductions
• Submit appeals through e-billing platforms and monitor outcomes
• Track recurring reduction trends and proactively address compliance issues
• Research and respond to billing-related inquiries and resolve billing issues
• Maintain organized documentation of billing adjustments and appeals
• Assist with month-end billing deadlines and reporting
• Assist with special projects and perform other related duties as assigned

Requirements:

• Prior experience in a law firm as a billing coordinator, billing specialist, legal assistant, paralegal, or legal secretary
• Strong knowledge of legal terminology and litigation workflows
• Proficiency in Microsoft Excel, Word, and the Microsoft Office Suite
• Strong analytical and problem-solving abilities
• Exceptional attention to detail and ability to follow instructions thoroughly
• Ability to multitask, prioritize, and meet strict billing deadlines
• Ability to work independently while collaborating effectively with attorneys and staff
• Dependable with a high degree of professionalism and confidentiality
• Experience with electronic billing systems (e.g., CounselLink, TyMetrix, or similar platforms)
• Familiarity with LEDES billing formats

This position offers an opportunity to leverage your legal background while developing expertise in attorney billing, timekeeping, and client guideline compliance within a collaborative law firm environment.

Job Type:

Part-time and full-time opportunities available.

Education:

High school diploma or equivalent required.

DISCLAIMER:

The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this position. Therefore, employees assigned may be required to perform additional job tasks required by a partner or their immediate supervisor.

Walters, Balido & Crain is an Equal Opportunity Employer. We are committed to equal employment opportunity regardless of race, color, religion, sex, national origin, age, or any other characteristic protected by law.