Legal Billing Specialist

Learning Consultant; Los Angeles (CA); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

Hybrid work model

Onsite in LA three days per week

Two remote days per week

Job summary

A well-established law firm is seeking an experienced Legal Billing Specialist to manage the full-cycle billing process and ensure invoices are prepared, reviewed, and submitted accurately and on time. This role serves as a pivotal liaison among attorneys, paralegals, clients, the Finance department, and e-billing providers.

The Legal Billing Specialist will handle pre-bill revisions, finalize invoices, monitor electronic submissions, resolve discrepancies, and ensure compliance with client

Qualifications

• Two years+ experience in legal billing or related financial role.
• Experience with full-cycle billing and client billing guidelines.
• Proficient with electronic billing portals and UTBMS coding.

Responsibilities

• Manage the full-cycle legal billing process from pre-bill to final invoice submission.
• Edit and revise pre-bills per attorney instructions and client requirements.
• Prepare, finalize, submit, and monitor invoices for legal services.
• Ensure monthly and ad hoc billing is accurate and timely.
• Review billing data for compliance with client guidelines and terms.
• Submit invoices via client e-billing portals and track status.
• Investigate rejected invoices and billing discrepancies with stakeholders.
• Coordinate with attorneys, paralegals, and Finance to resolve issues.
• Maintain client-specific billing codes and matter information.
• Apply LEDES formatting and UTBMS coding; track adjustments.

Skills

Analytical skills

Attention to detail

Time management

Communication

Education

Associate or bachelor's degree in Accounting, Finance, Business

Tools

Elite 3E

Legal Tracker

Tymetrix

Collaborati

UTBMS coding

Job description

A well-established law firm is seeking an experienced Legal Billing Specialist to manage the full-cycle billing process and ensure invoices are prepared, reviewed, and submitted accurately and on time.

This position serves as a key liaison among attorneys, paralegals, clients, the Finance department, and third-party e-billing providers. The Legal Billing Specialist will manage pre-bill revisions, finalize invoices, monitor electronic submissions, resolve discrepancies, and ensure compliance with client billing guidelines.

Key Responsibilities

• Manage the full-cycle legal billing process from pre-bill preparation through final invoice submission.
• Edit and revise pre-bills based on attorney instructions and client billing requirements.
• Prepare, finalize, submit, and monitor invoices for legal services.
• Ensure monthly billing cycles and ad hoc billing requests are completed accurately and on time.
• Review billing data for accuracy and compliance with client guidelines, engagement terms, and internal policies.
• Submit invoices through client e-billing portals and monitor submission status.
• Research and resolve rejected invoices, billing discrepancies, deductions, short payments, and client inquiries.
• Coordinate with attorneys, paralegals, legal assistants, and Finance team members to address billing issues.
• Maintain client-specific billing codes, rate structures, matter information, and billing arrangements.
• Apply LEDES formatting and UTBMS task and activity codes.
• Track billing adjustments, write-downs, write-offs, and other account changes.
• Maintain complete and accurate billing records within the legal accounting system.
• Assist with billing reconciliations, financial reports, and management summaries.
• Monitor and maintain insurance self-insured retention tracking when required.
• Identify process improvements that support accurate invoicing and efficient billing operations.
• Provide responsive service to billing attorneys and internal stakeholders.

Required Qualifications

• At least two years of legal billing, accounts receivable, collections, or related financial experience.
• Experience with full-cycle billing, including pre-bill revisions, invoice preparation, finalization, and submission.
• Familiarity with law-firm billing practices, client billing guidelines, and attorney time-entry procedures.
• Hands-on experience using electronic billing portals.
• Knowledge of LEDES billing formats and UTBMS coding.
• Experience reviewing and resolving invoice rejections and billing discrepancies.
• Strong understanding of legal billing compliance requirements.
• Excellent analytical, organizational, and problem-solving skills.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple billing deadlines and attorney requests.
• Effective written and verbal communication skills.
• Ability to work onsite in the Los Angeles office three days per week.
• Associate or bachelor's degree in Accounting, Finance, Business, or a related field.
• Previous billing experience within a law firm.
• Experience using Elite 3E or comparable legal accounting software.
• Experience with e-billing platforms such as Legal Tracker, Tymetrix, Collaborati, or similar systems.
• Experience with insurance self-insured retention tracking.
• Experience preparing billing reports and account reconciliations.

Work Environment

This position follows a hybrid schedule with two remote workdays per week. The remaining three workdays require onsite attendance at the Los Angeles office.

Skills: finance,client billing,e-billing,billing process