Legal Billing Specialist

Jackson Walker LLP; Dallas (TX); On-site; USD 65,000 - 72,000; Full time

Job summary

A leading law firm in Texas is seeking a Legal Billing Specialist to manage client billing processes, ensure compliance with billing guidelines, and collaborate with attorneys. The ideal candidate will have 3 to 5 years of billing experience in a law firm and proficiency in legal accounting software. This full-time role offers a dynamic work environment and the opportunity to contribute to a respected firm.

Qualifications

• 3 to 5 years of billing experience in a law firm setting required.
• Knowledge of legal accounting software, preferably Aderant.

Responsibilities

• Open and maintain all Firm client/matter numbers.
• Manage the client’s trust/retainer account.
• Print and distribute pre-bills for attorney review.

Skills

Interpersonal Skills

Organizational Skills

Time Management

Education

Bachelor’s degree

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Aderant

Job description

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Please note that Jackson Walker is not currently accepting search firm submissions in connection with this opening.

FLSA Status: Non-Exempt

Department: Accounting

Reports To: Director of Revenue and Treasury Management

Location: This role can sit in any of Jackson Walker's office locations and candidate applications within those cities will also be considered.

Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Legal Billing Specialist.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Specific duties of this position include, but are not limited to:

• Open and maintain all Firm client/matter numbers. Set up formats, special rates, and all information needed for billing (addresses, phone numbers, etc.).
• Review the Engagement Letter for compliance with Billing & Collection guidelines and set up the billing system to comply with the client’s billing arrangements. Check attorney rates and set up special rates or disbursement rates as necessary.
• Manage the client’s trust/retainer account and confirm amounts are applied or distributed correctly.
• Print and distribute pre-bills for attorney review and completion, as requested. Manage the receipt of pre-bills via the Prebill Manager Application. Follow up with attorneys on the return of their pre-bills and report attorneys who are not in compliance to Firm management.
• Edit and modify pre-bills per attorney instruction and confirm compliance with Firm Billing Guidelines.
• Process appropriate approved unbilled write off forms.
• Responsible for the distribution of the Firm invoices to the client via the preferred method of delivery; mail, e-mail, or submitting via an electronic billing website.
• Cancellation of cash receipts and invoices and reapplication of same as necessary.
• Research and provide requested billing information and reports to attorneys or clients.
• Change originating credits when requested and approved by Firm management.
• Works with both the conflicts and collections departments in resolving billing and collections issues as they arise.

QUALIFICATIONS:

• Ability to work under time constraints, alone or in a team environment.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Interpersonal skills necessary to communicate in person, by e-mail, and telephone to provide information with courtesy and tact to clients, attorneys, and other staff members.
• Knowledge of Microsoft Outlook, Word, and Excel.
• Knowledge of legal accounting software, preferably Aderant.

Education:

• Bachelor’s degree from an accredited college or university preferred.
• High school diploma or GED required.

Years of Experience:

• Self-starter with 3 to 5 years of billing experience in a law firm setting required.
• e-Billing and Aderant experience strongly preferred.

Working Conditions:

• Normal office environment with little exposure to excessive noise and temperature.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by applicable federal, state, or local law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

• Industries

  Law Practice

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