Legal Billing Specialist

Gainor Staffing; City of Syracuse (NY); Hybrid; USD 50,000 - 65,000; Full time

Job summary

A leading law firm in Syracuse, NY is seeking a Legal Billing Specialist to manage billing cycles, prepare pre-bills, and ensure timely responses to inquiries. The ideal candidate has 1–2 years of legal billing experience and strong analytical skills. Proficiency in Microsoft Excel and familiarity with billing systems like Aderant or Elite is preferred. This hybrid role offers a salary range of $50,000 to $65,000 annually, dependent on experience. Join a supportive team focused on efficiency and excellence.

Qualifications

• 1–2 years of legal billing experience in a law firm or professional services environment.
• Strong analytical skills with proficiency in Microsoft Excel and Word.
• Familiarity with Aderant or Elite billing systems is preferred.

Responsibilities

• Manage high-volume billing cycles effectively.
• Coordinate distribution of pre-bills and follow up with attorneys.
• Prepare and edit client pre-bills with accuracy and attention to detail.
• Respond promptly to attorney and client billing requests.
• Review Work in Process (WIP) aging monthly.
• Maintain accuracy of the Client Management System.
• Review unapplied and retainer accounts.

Skills

Legal billing experience

Familiarity with Aderant or Elite billing systems

Analytical skills

Microsoft Excel proficiency

Microsoft Word proficiency

Customer service orientation

Adaptability

Process improvement focus

Collaborative mindset

Accountability

Job description

A leading law firm is seeking a Legal Billing Specialist to join the team in Syracuse, NY.

Who You Are

• You have 1–2 years of legal billing experience in a law firm or professional services environment

• Familiarity with Aderant or Elite billing systems is preferred

• Strong analytical skills with proficiency in Microsoft Excel and Word

• Customer service–oriented mindset with adaptability and a focus on process improvement

• Collaborative and independent, with initiative and accountability

WhatYou’llDo

• Manage high-volume billing cycles effectively

• Coordinate distribution of pre-bills and follow up with attorneys to ensure timely review and invoice generation

• Prepare and edit client pre-bills with accuracy and attention to detail

• Respond promptly to attorney and client billing requests in a professional manner

• Review Work in Process (WIP) aging monthly and follow up to ensure timely billing

• Maintain accuracy of the Client Management System, including names, addresses, and billing formats

• Review unapplied and retainer accounts and ensure timely application to client accounts

What Success Looks Like

• Pre-bills and invoices are processed accurately and on time

• Attorneys and clients receive responsive, professional support for billing inquiries

• Client Management System remains current and error-free

• WIP aging and unapplied accounts are consistently monitored and resolved promptly

• You contribute ideas and improvements that enhance efficiency and billing processes

Salary Range: $50,000 – 65,000 annually, based on experience

Location: Syracuse, NY – Hybrid

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.