Legal E-Billing Coordinator

Gainor Staffing; New York (NY); Hybrid; USD 65,000 - 70,000; Full time

Job summary

A leading international law firm in New York City is seeking an experienced Legal E-Billing Coordinator to join their hybrid team. The position requires 2+ years of e-billing experience, proficiency in electronic billing platforms like Aderant or 3E Elite, and strong communication skills. Responsibilities include supporting e-billing operations, submitting invoices, and providing top-tier customer service to clients. The salary ranges from $65,000 to $70,000 annually, based on experience.

Qualifications

• 2+ years of experience in e-billing within a law firm environment.
• Comfortable navigating electronic billing platforms.
• Detail-oriented with strong organizational skills.

Responsibilities

• Support daily operations of the e-billing function.
• Provide top-tier customer service to clients.
• Coordinate with attorneys for accurate invoice submissions.
• Track billing statuses using internal tools.
• Submit and manage invoices.
• Troubleshoot rejected invoices.

Skills

E-billing experience

Knowledge of Aderant or 3E Elite

Detail-oriented

Strong communication skills

Dependability during peak billing cycles

Job description

Our client is a leading international law firm. They are seeking an experienced Legal E-Billing Coordinator to join the team. The position is hybrid with 3 out of 5 days per week on-site at their beautiful office in NYC.

Who You Are

• 2+ years of experience in e-billing within a law firm environment
• Comfortable navigating electronic billing platforms and legal accounting systems such as Aderant or 3E Elite
• Detail-oriented with a strong sense of organization and follow-through
• A clear communicator who builds strong working relationships across teams
• Flexible and dependable during peak billing cycles

What You’ll Do

• Support daily operations of the e-billing function
• Provide top-tier customer service to clients
• Coordinate with attorneys and billing staff to ensure timely and accurate invoice submissions
• Track and update billing statuses using internal tools and checklists
• Submit and manage invoices
• Troubleshoot and elevate rejected invoices for resolution

What Success Looks Like

• E-bills are submitted accurately and on time, with minimal rejections
• Rejected or delayed invoices are resolved quickly through effective coordination
• Billing data and reports are consistently up to date and reliable
• Strong working relationships are built across departments
• You contribute to a culture of continuous improvement and knowledge sharing

Salary Range

$65,000 - 70,000 annually, based on experience

Location

New York, NY -- Hybrid

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.