Legal Billing Manager

Gainor Staffing; Port Reading (NJ); Hybrid; USD 95,000 - 115,000; Full time

Job summary

Gainor Staffing is seeking an experienced Billing Leader in New Jersey to manage complex invoicing, drive accountability, and lead a team in a hybrid setup. You will work closely with attorneys and partners to ensure timely reviews and approvals while maintaining accurate records across billing cycles.

The ideal candidate has 5+ years of legal billing experience, 2+ years of leadership, and strong knowledge of billing processes. A Caret-like system familiarity and AP experience are a plus.

Qualifications

• 5+ years of legal billing experience.
• 2+ years of team leadership or management.
• Strong knowledge of billing rates, discounts, write-offs, invoice adjustments, and client engagement terms.
• Experience working directly with attorneys and partners to enforce billing deadlines and secure approvals.
• Proactive, detail‑oriented with ability to manage competing priorities.
• Experience with legal billing systems; Caret familiarity and AP experience are pluses.
• Bachelor's degree preferred or equivalent experience.

Responsibilities

• Oversee monthly billing cycles, including pre-bills, revisions, invoice finalization, and submission.
• Follow up with attorneys and partners to ensure timely reviews, approvals, and billing completion.
• Manage offshore billing resources while remaining actively involved in daily operations.
• Resolve billing discrepancies and respond to attorney and client inquiries.
• Maintain accurate billing records and ensure compliance with client billing arrangements.
• Assist with accounts payable and special finance projects as needed.

Skills

Legal billing

Leadership

Attention to detail

Client engagement

Attorney collaboration

Caret familiarity

Accounts payable (AP)

Education

Bachelor's degree in Accounting/Finance/Business

Tools

Caret billing system

Accounts payable (AP) processes

Job description

Join an established New Jersey law firm overseeing billing operations in a hands‑on leadership role. This position is ideal for an experienced billing professional who can manage complex invoicing, lead a team, and drive accountability across the billing process.

Who You Are

• You have 5+ years of legal billing experience
• At least 2 years of team leadership or management experience
• Strong knowledge of billing rates, discounts, write-offs, invoice adjustments, and client engagement terms
• Confident working directly with attorneys and partners to enforce billing deadlines and secure approvals
• Proactive, detail‑oriented, and comfortable managing competing priorities with urgency
• Experienced with legal billing systems; Caret familiarity and AP experience are pluses
• Bachelor's degree in Accounting, Finance, Business, or a related field preferred; equivalent experience accepted

What You’ll Do

• Oversee monthly billing cycles, including pre-bills, revisions, invoice finalization, and submission
• Follow up with attorneys and partners to ensure timely reviews, approvals, and billing completion
• Manage offshore billing resources while remaining actively involved in daily operations
• Resolve billing discrepancies and respond to attorney and client inquiries
• Maintain accurate billing records and ensure compliance with client billing arrangements
• Assist with accounts payable and special finance projects as needed

What Success Looks Like

• Monthly billing cycles are completed accurately and on schedule
• Attorneys and partners are held accountable for timely billing reviews and approvals
• Offshore resources operate efficiently with clear oversight and direction
• Billing issues are resolved proactively, with consistent follow-through from start to finish

Salary Range:

$95,000 – 115,000 annually, based on experience

Location:

Woodbridge, NJ – Hybrid

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirement and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.