Legal Billing Specialist

Jobot; Chicago (IL); Hybrid; USD 68,000 - 80,000; Full time

Benefits offered by this job

Discretionary bonus

401(k) plan

Medical, dental, vision

Life insurance

Disability insurance

HC FSA

DepCare FSA

Voluntary benefits

Pet insurance

Employee assistance

Job summary

Global Law Firm in Chicago seeks a Legal Billing Specialist to manage the full life cycle of client invoices. You will edit prebills, ensure compliance with billing guidelines, and submit eBills through EHub for high-volume, accurate invoicing.

Ideal candidates have 3+ years in legal billing, strong Excel skills, and experience with Aderant/Elite systems. This role offers a hybrid work environment in a prestigious international firm.

Qualifications

• Bachelor's degree in Accounting or Finance or equivalent experience.
• Minimum 3 years of experience as a legal biller.
• Experience with full life cycle invoice preparation in a law firm or professional services.
• Proficiency with Aderant or Elite/3E, Prebill Viewer, EHub, and BillBlast preferred.
• Advanced proficiency in Microsoft Excel.
• Ability to manage high volumes of complex invoices under deadlines with accuracy.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication across all levels.

Responsibilities

• Manage full life cycle of invoice prep from prebill editing to final submission.
• Edit prebills using Prebill Viewer and Aderant per attorney direction.
• Generate high volumes of complex client invoices accurately and on time.
• Ensure all invoices comply with client billing guidelines before submission.
• Submit eBills through EHub with all required supporting documentation.
• Monitor invoices for rejections, reductions, or appeals and address them promptly.
• Respond to billing inquiries from attorneys, clients, and administrative staff.
• Contribute to special projects and ad hoc reporting as needed.

Skills

Analytical skills

Communication skills

Attention to detail

Education

Bachelor's degree in Accounting or Finance

Tools

Aderant or Elite/3E

Prebill Viewer

EHub

BillBlast

Job description

Legal Billing Specialist, Global Law Firm

This Jobot Job is hosted by: Mike Carlo

Salary: $68,000 - $80,000 per year

A bit about us:

Founded over five decades ago and based in Chicago, with offices spanning 16 countries worldwide, we are one of the most recognized global law firms in the industry. Our Revenue Management team sits at the heart of how we operate, and we take pride in building a department that is collaborative, detail driven, and genuinely invested in doing things the right way. We move fast, we hold high standards, and we give our people the tools and support they need to grow.

Why join us?

• Discretionary Bonus Eligibility
• 401(k) Benefits
• Comprehensive Benefits: Medical with optional HSA, Dental, Vision, Life Insurance, Short and Long Term Disability
• Healthcare and Dependent Care FSA Options
• Voluntary Coverage Options: Accident, Critical Illness, Cancer, Pet Insurance
• Employee Assistance Program
• Commuter and Transit Programs (market dependent)
• Hybrid Work Environment
• Dynamic, collaborative culture within a globally recognized firm

Job Details

Key Responsibilities

• Manage the full life cycle of invoice preparation, from prebill editing through final submission
• Edit prebills using Prebill Viewer and Aderant based on attorney direction
• Generate high volumes of complex client invoices accurately and on time
• Ensure all invoices are compliant with individual client billing guidelines before submission
• Submit eBills through EHub with all required supporting documentation attached
• Monitor invoices for rejections, reductions, or appeals and address them immediately
• Respond to billing inquiries from attorneys, clients, and administrative staff
• Contribute to special projects and ad hoc reporting as needed

Qualifications

• Bachelor's degree or equivalent experience in Accounting or Finance
• Minimum 3 years of experience as a legal biller, required
• Experience or strong background in full life cycle invoice preparation within a law firm or professional services environment
• Proficiency in Aderant or Elite/3E, Prebill Viewer, EHub, and BillBlast strongly preferred
• Advanced proficiency in Microsoft Excel
• Proven ability to manage high volumes of complex invoices under strict deadlines with a high degree of accuracy
• Strong analytical and problem-solving skills, with a proactive approach to identifying and resolving billing issues
• Excellent written and verbal communication skills, with the ability to work effectively across all levels of the firm

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.