Legal Billing Coordinator

Jobot; Pittsburgh (Allegheny County); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) program

Job summary

Jobot, a Pittsburgh-headquartered regional law firm, seeks a detail‑oriented Legal Billing Coordinator to manage client invoicing, pre-bills, and AR. You will work with attorneys and staff to ensure accurate billing and timely collections while upholding compliance with billing procedures.

This role offers a collegial culture, competitive salary, strong benefits, and an in‑office schedule with flexibility to work from home as needed.

Qualifications

• Minimum 2 years of experience in law firm billing or a similar role.
• Proficiency with billing platforms and e-billing.
• Strong invoicing and accounts receivable skills.
• Excellent attention to detail and accuracy.
• Strong numerical skills and ability to handle complex billing systems.
• Excellent communication with clients and team members.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Understanding of legal billing procedures and regulations.
• Proficient in Microsoft Office, especially Excel, and legal billing software.

Responsibilities

• Generate and submit invoices to clients accurately and timely.
• Process pre-bills ensuring information is complete.
• Manage accounts receivable and follow up on outstanding invoices.
• Collaborate with attorneys and staff on billing procedures.
• Maintain records of all billing activities.
• Identify and implement process improvements for billing efficiency.
• Assist with other financial tasks and projects as needed.

Skills

Attention to detail

Numerical skills

Communication skills

Independent worker

Time management

Team collaboration

Legal billing knowledge

Tools

Billing platforms

e-billing

Microsoft Excel

Legal billing software

Job description

Seeking Legal Billing Coordinator

Seeking Legal Billing Coordinator for a well-established regional legal firm known for its collaborative culture and strong employee benefits.

Salary

$60,000 - $75,000 per year.

About us

Our client is a Pittsburgh headquartered law firm with multiple offices across several states, providing services to clients nationwide. Their clientele includes large corporations, privately‑held companies, municipal entities, small businesses, and partnerships across various industries and sectors.

Why join us

Our client offers a collegial work environment with competitive salary and benefits. In office work schedule with flexibility to work from home when needed once acclimated.

• Health, dental, and vision insurance
• Life and long‑term disability insurance
• 401(k) program

Job Details

Are you an experienced Legal Billing Coordinator looking for a challenging and rewarding opportunity? We are seeking a dynamic, detail‑oriented individual to join our growing team. This role is critical to our firm’s operations and success, as you will be responsible for all aspects of client billing. This encompasses generating invoices, processing pre‑bills, and managing accounts receivable. We value precision, efficiency, and a commitment to client service. If you are a motivated professional with a knack for numbers and a keen eye for detail, we would love to hear from you.

Responsibilities

• Generating and submitting invoices to clients in a timely and accurate manner.
• Processing pre‑bills, ensuring all information is accurate and complete.
• Managing accounts receivable, following up on outstanding invoices and resolving any discrepancies.
• Collaborating with attorneys and other staff to ensure billing procedures are followed and client needs are met.
• Maintaining comprehensive records of all billing activities.
• Identifying and implementing process improvements to enhance efficiency and accuracy in billing operations.
• Assisting with other financial tasks and projects as needed.

Qualifications

• A minimum of 2 years of experience in law firm billing or a similar role.
• Proven experience with billing platforms, e‑billing.
• Proficiency in invoicing and accounts receivable management.
• Excellent attention to detail and a high level of accuracy in your work.
• Strong numerical skills and the ability to work with complex billing systems.
• Excellent communication skills, with the ability to interact effectively with clients and team members at all levels.
• The ability to work independently, manage multiple priorities, and meet deadlines in a fast‑paced environment.
• A strong understanding of legal billing procedures and regulations.
• Proficiency in Microsoft Office Suite, particularly Excel, and experience with legal billing software.

Equal Opportunity

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state, and local laws respecting consideration of unemployment status in making hiring decisions.

Background Check

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.