Legal Billing & Ops Assistant (Hybrid - Remote Fridays)

Justia, Inc.; New York (NY); Hybrid; USD 41,000 - 50,000; Full time

Job summary

iCapital is seeking a Legal Billing Assistant Contractor to provide administrative support and act as a contact for internal and external constituencies tied to Legal and Compliance vendors and spending. The role involves handling high-level invoicing, onboarding software, and maintaining confidentiality in a fast-paced environment.

The ideal candidate will have a Bachelor's degree, experience with law firms or corporate law departments, strong communication skills, and the ability to manage

Qualifications

• Bachelor's degree required.
• Experience in a law firm or corporate law department or working with accounts payable is helpful.
• Proficient with Microsoft Office; Coupa experience a plus.
• Excellent written, verbal, and interpersonal communication skills.
• Experience managing schedules and processes in a fast-paced environment.
• Comfort operating within a dynamic environment and executing in unfamiliar situations.
• Willingness and ability to provide executive support beyond a typical workday.

Responsibilities

• Process and manage over $10 million in invoices from law firms and vendors, including receiving, securing approvals, and executing payments.
• Supervise the onboarding of software and rollout for processing legal invoices.
• Oversee the invoice process in Coupa ensuring accuracy, compliance, and proper routing for approval.
• Serve as the primary point of contact for legal vendors, addressing billing questions, payment status inquiries, and issue resolution.
• Help move along deliverables, facilitate special requests, and contribute to the implementation of last-minute ideas.
• Improve operations and office conditions daily.
• Undertake various administrative tasks for the Legal team, including document organization and review.

Skills

Communication

Schedule management

Executive support

Adaptability

Confidentiality

Interpersonal skills

Education

Bachelor's degree

Tools

Coupa

Microsoft Office

Job description

iCapital is seeking a Legal Billing Assistant Contractor to provide administrative support and act as a contact for internal and external constituencies tied to Legal and Compliance vendors and spending. The role involves handling high-level invoicing, onboarding software, and maintaining confidentiality in a fast-paced environment.

The ideal candidate will have a Bachelor's degree, experience with law firms or corporate law departments, strong communication skills, and the ability to manage